Administrative Services Asst Senior in Lexington, Kentucky at University of Kentucky

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details

Posting Details

Job TitleAdministrative Services Asst SeniorRequisition NumberRE46758Working TitleExecutive AssistantDepartment Name14000:Office Of DevelopmentWork LocationLexington, KYGrade Level43Salary Range$19.18-30.68/hourType of PositionStaffPosition Time Status Full-TimeRequired EducationAA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience5 yrs

Required License/Registration/CertificationNone

Physical RequirementsThe physical requirements of this position include: sitting for long periods of time; lifting, pushing, or pulling of objects up to 25 lbs.

ShiftDays; 8:00 a.m. – 5:00 p.m.; Monday – Friday, with some weekends and evenings

Job SummaryThe University of Kentucky Office of Philanthropy and Alumni Engagement is looking for an executive assistant to support the Associate Vice President for Philanthropy. This position provides advanced-level administrative support, maintains calendars and coordinates the day-to-day operations for the philanthropy office. This position directly interacts with senior level executives across the enterprise as well as our high-level donors. The assistant will manage complex calendars, travel, correspondence and special projects of a highly confidential and sensitive nature and the maintenance of such documents. The applicant will be someone of high ethical standards who is able to communicate and represent the UK Office of Philanthropy and Alumni Engagement, as well as adhere to standards of confidentiality and professionalism. The applicant will have good communication and time management skills, be organized and detailed oriented.

The culture within the Office of Philanthropy and Alumni Engagement (PAE) is built on our shared core values CoMMIT– Collaboration, Communication, Mission Driven, Mutual Respect, Innovation and Transparency.

By applying for a position within UK PAE, you are indicating your commitment and expressing your agreement to our six values. It is important you share these values in order to be part of our committed team!

Skills / Knowledge / AbilitiesThe ideal candidate will have the ability to work independently while managing multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality and diversity.

Does this position have supervisory responsibilities? NoPreferred Education/ExperienceAssociate’s Degree + 4 years of administrative/clerical experience.

Deadline to Apply08/25/2024University Community of InclusionThe University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all - identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate your years of experience supporting senior level managers in an administrative role.

• None
• More than 0, through 1 year
• More than 1 year, through 3 years
• More than 3 years, through 5 years
• More than 5 years

1. * Briefly describe your professional experience working in an office setting.
2. (Open Ended Question)
3. * Describe your experience with improving your organization’s, department's or team's processes or procedures to meet or exceed organizational goals.
4. (Open Ended Question)
5. * Describe how your skills and experience make you a good fit for this position.
6. (Open Ended Question)
7. * The Office of Philanthropy and Alumni Engagement (PAE) recognizes a set of values that guide us in our daily interactions. These values are collaboration, communication, mission driven, mutual respect, innovation and transparency. Please choose one of the PAE values and give a specific example when you exhibited this quality in your professional experience.
8. (Open Ended Question)
9. * Where did you first see this position advertised other than on UK's online employment system?

• HigherEdJobs.com
• Diverseeducation.com (Diverse Issues in Higher Education)
• HERCjobs.org (Higher Education Recruitment Consortium)
• InsightIntoDiversity.com
• Latinosinhighered.com
• Indeed.com
• A Colleague, Friend and/or Family Member
• UK Job Fair
• None of the Above

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents