Maintenance Parts Clerk at Maryland & Virginia Milk dba Maola – Newport News, Virginia

SHIFT: 1st

HOURS: 7:00am-3:30pm. Must be able to work overtime, and weekends.

HOURLY PAY= $25.50 PER HOUR

Why you will love working at Maola:

• Built on over a century of dedication, Maola is always looking ahead—investing in our people, strengthening our communities, and securing fresh, local dairy for the future.
• Join a farmer-owned cooperative rooted in integrity, sustainability, and a passion for providing fresh, high-quality Maola dairy products.
• We prioritize your well-being with competitive pay and a comprehensive benefits package, including Medical, Dental, Vision, 401(k) with employer match, Life Insurance, paid time off, and more—available within your first month.
• Our employees are an integral part of who we are — what you do and what you think matters.

SUMMARY

The Maintenance Parts Clerk is responsible for managing spare parts inventory to support maintenance and production operations. This role orders, receives, stores, and issues spare and replacement parts, equipment, and expendable items used in the facility. The position also maintains accurate inventory records and is responsible for data entry and tracking preventive maintenance (PM) activities. This role ensures that necessary parts, tools, and materials are available when needed, helping minimize equipment downtime and maintain efficient plant operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Include the following. Other duties may be considered.

• Enter purchase requests, purchase orders, manage and update vendors and parts information ensuring accuracy.
• Check deliveries and receive purchased goods, ensure items are as expected in quality, quantity and specifications. Assign new items a part number and location, placing part in in proper location and notify requestor of arrival.
• Perform routine and scheduled inventories to maintain accuracy in quantities and locations.
• Generate monthly purchase order/spending reports and update daily.
• Review the purchase request list, multiple times daily, for unapproved/approved purchase requests. Process as required.
• Verify part numbers, descriptions, quantities on hand, and purchasing history to confirm if data is correct and/or part has been ordered. Correct and order part as needed.
• Ensure the primary/preferable vendors are set in the system with all contact information, name, email, phone, fax and title.
• Housekeeping of the work area and parts storage areas is required, including shop area.
• Maintain a safe work environment by following standards and procedures, complying with all rules and regulations.
• Enhance the department and organization’s reputation by accepting ownership for accomplishing new and different requests, supporting continuous improvement philosophy and cost reduction goals.

BASIC REQUIREMENTS

• High School Diploma, General Education Degree (GED), or recognized international equivalent.
• At least one year of experience with maintenance parts and industrial equipment.
• Experience in inventory control, warehouse operations, or maintenance support preferred.
• Valid driver’s license preferred.
• Forklift experience preferred (certification a plus).
• At least one year of experience using Microsoft Office experience (Excel, Word, Outlook) preferred.
• Experience with inventory systems or CMMS preferred.

COMPETENCIES

• Communication
• Communicate clearly and effectively through multiple channels – oral, written, visual, and non-verbal – ensuring our messages are understood and delivered appropriately, whether in-person or digitally.
• Accountability
• Take responsibility for actions and anticipate challenges before they arise.
• Solve problems both within and outside of departments, proactively addressing issues as they occur.
• Customer Focused
• Prioritize understanding and meeting both internal and external customer needs.
• Ensure high levels of satisfaction and loyalty by anticipating customer requirements and striving for exceptional service.
• Initiative
• Proactive in identifying opportunities and addressing potential threats.
• Act independently and decisively, rather than waiting for situations to demand action.
• Problem-Solving
• Possess the ability to identify and address complex issues with minimal guidance.
• Skilled at analyzing challenges and finding practical, effective solutions.
• Collaboration
• Take responsibility for deliverables while also supporting others to ensure that collective goals are met.
• Able to work harmoniously with others toward a common goal, recognizing and valuing each person’s contributions, is fundamental to successful collaboration.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is frequently required to stand and walk. The employee must be able to reach, bend, extend, and lift 50-60 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The work environment may require working in the cooler room with varying degrees of temperature and may include contact with water or dairy liquids.
• Exposed to a noise level of 90 decibels. The noise level in the work environment is usually moderate/high. Wet/slippery work conditions.

Maola Local Dairies is a farmer-owned cooperative sustainably producing a full suite of nutritious dairy products. Maola processes milk, cream, butter, and dry milk powders through our network of six dairy processing plants. With a keen eye on quality, freshness, and love for the environment, Maola delivers dairy products that are both nutritious and sustainable to our local communities. For more information about Maola, please visit www.maolamilk.com.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.