Licensing & Regulatory Compliance in Tampa, Florida at Prestige Employee Administrators

For almost 30 years, PrestigePEO has partnered with brokers and business owners to deliver comprehensive workforce solutions that simplify HR, control costs, and support employee success.

As a full-service Professional Employer Organization (PEO), we provide integrated HR services, employee benefits, payroll administration, workers' compensation, compliance guidance, retirement solutions, and advanced HR technology through our co-employment model. This approach gives businesses access to large group purchasing power, experienced HR expertise, and scalable infrastructure typically reserved for larger organizations.

Working alongside broker partners, PrestigePEO helps businesses build stronger teams, remain compliant in complex regulatory environments, and focus on sustainable growth.

Job summary: Support the Company’s state licensing and regulatory compliance obligations as a national Professional Employer Organization (PEO). This role is responsible for assisting with state-specific filings, tracking regulatory requirements, maintaining compliance records, and coordinating across internal teams to ensure ongoing compliance with U.S. PEO laws and regulations.

This position plays a key role in supporting audits, monitoring legislative changes, and ensuring compliance processes are documented, accurate, and consistently executed across jurisdictions.

Essential duties and responsibilities:

• Manage the preparation, submission, and tracking of PEO licenses, renewals, and amendments across U.S. states
• Prepare, coordinate, and maintain documentation related to ESAC and/or EMAC filings, renewals, and ongoing compliance requirements
• Manage ongoing compliance requirements related to PEO licenses, including process development and improvement
• Support quarterly, annual, and ad hoc state-mandated filings and reports
• Maintain detailed records of licenses, filings, deadlines, and correspondence with state agencies
• Manage entity administration, including entity registrations, annual reporting, and state filings.
• Support consolidation and ongoing management of registered agent services, including coordination with vendors and internal stakeholders.
• Track and monitor U.S. state-specific laws, regulations, and licensing requirements impacting PEO operations
• Escalate regulatory changes or compliance risks to leadership
• Gather documentation and work cross-functionally to ensure timely and accurate responses
• Support investigations or escalations related to licensing or compliance matters
• Serve as a point of contact for internal questions related to licensing status, state notices, and compliance documentation
• Maintain compliance trackers, calendars, and internal documentation
• Assist in annual audits conducted by departments on various products and services
• Manage state requests for client information
• Assist with other legal and compliance projects as needed

Required Qualifications:

• Education: Bachelor’s degree

• Years of work experience: 3-5 years of business experience in a fast-paced collaborative environment.
• Years of work experience continued: 3+ years of PEO, employee leasing experience, legal, or regulatory experience. Must have experience working for a PEO or PEO licensing agency.
• Strong understanding of U.S. PEO licensing laws and requirements
• Strong familiarity with state labor laws, workers’ compensation, unemployment insurance, and tax regulations as they relate to PEO operations.

Preferred Qualifications:

• Experience supporting ESAC and/or EMAC filings, renewals, or audits strongly preferred
• Ability to effectively manage multiple priorities and projects at once.
• High level time and work management skills.
• Ability to work in a fast-paced environment.
• A high degree of personal integrity and maturity including the ability to manage sensitive and confidential information.
• Outstanding interpersonal and customer service skills with the ability to work both independently and as part of a team.
• Strong organizational skills, attention to detail and analytical reasoning, and the ability to manage multiple processes and priorities at once.
• Ability to exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information.
• Excellent written, verbal and interpersonal communications skills.