Mailroom Coordinator in Santa Fe, New Mexico at Thornburg Investment Management

Thornburg is a global investment firm delivering on strategy for institutions, financial professionals and investors worldwide. The privately held firm, founded in 1982, is an active, high-conviction manager of fixed income, equities, and multi-asset solutions.

As an independent firm, Thornburg can take on a wide range of opportunities, explore ideas thoroughly and work across strategies to deliver consistent risk-adjusted outperformance over the long term. The firm attracts free-thinking professionals who are eager to pursue investment outcomes beyond the confines of popular wisdom. From nimble operational capabilities to principles and actions fitting of a global citizen, Thornburg’s world-class investment platform and team are aligned on strategy to serve investors.

Job Summary

The Mailroom Coordinator oversees the daily operations of the corporate mailroom while supporting various office services to ensure an efficient, well-maintained, and professional corporate environment. This role involves coordinating cross-departmental backup and assisting with facilities.

Duties and Responsibilities

• Oversee the receipt, sorting, and distribution of incoming mail and packages.
• Ensure timely processing of outgoing mail, including courier services, interoffice mail, and bulk shipments.
• Maintain accurate records of all mail and package activities.
• Manage mailroom security measures applicable to the TIM campus.
• Develop and implement procedures to ensure smooth operations during absences or peak periods.
• Manage relationships with courier and shipping vendors to ensure optimal service.
• Monitor and control mailroom and office services expenses in conjunction with the Facilities Manager to ensure expenses remain within the allocated budget.
• Train and coordinate backup support for the mailroom as needed.
• Management of First Choice (vendor) and daily breakroom supplies.
• Ensure all breakrooms and café are stocked with plates, cups, utensils, condiments, milk, etc. at all times.
• Ensure cups are clean and replenished in all break rooms, including the café break room. This includes starting and unloading the various breakroom dishwashers throughout the campus.
• Perform light workspace duties, such as cleaning workstations for new hires or following employee moves or departures, and cleaning of Mailroom and Fitness Center.
• Maintain shower supplies and oversee the distribution of company-wide dry-cleaning services.
• Ensure all mailroom equipment (scanners, shredders, print machines, etc.) are functioning properly.
• Coordinate with vendors for repairs, maintenance, or replacements as needed.
• Oversee inventory of copy paper in copy rooms.
• Oversee Shred-It operations.
• Assist the facilities department with various tasks, requests, or project coordination.
• Perform other job duties assigned as necessary.

• Experience in facilities coordination, office supply management, or catering/event support.
• Familiarity with corporate office environments and customer service best practices.
• Problem-solving skills with a proactive approach to challenges.
• College degree preferred with emphasis on Business Administration a plus.
• Proven experience in mailroom or office services management.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Proficiency in mailroom equipment, office supply management, and technology solutions.
• Excellent communication and interpersonal skills.
• Proficiency in Outlook, Excel, Word, Power Point

Job Benefits

• Medical, dental, and vision coverage.
• Employer 401(k) safe harbor and profit-sharing contributions.
• Work/life programs such as flexible work arrangements, flexible paid time off, paid parental leave, employee assistance program, commuter benefits, student loan repayment program, & education reimbursement program.
• Community involvement opportunities.
• Onsite cafeteria.
• Onsite fitness center.
• Referral program.

Santa Fe is the capital of New Mexico. Founded in 1610 and nicknamed "The City Different," Santa Fe captures hearts and minds with its museums, restaurants, theater, opera, and adobe-style architecture. With an average of over 300 sunny days per year and picturesque landscape, it's no wonder that outdoor activities such as skiing and hiking in "The Land of Enchantment" attract visitors from around the world.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, gender, gender identity or protected veteran status.