Sales Coordinator in San Antonio, Texas at Zachry

Who We Are

Based in San Antonio, Texas, Zachry Hotels is a proven leader in the development, management and ownership of hospitality assets. At Zachry Hotels, we are passionate about hospitality and surround ourselves with team members who share that same passion. Our tenure in the hospitality and hotel industry has provided us the knowledge and key relationships for success in hotel management, operation, and development. We take care of our clients, business partners and each other as family, within a culture of service and accountability, where we do the right thing because it is the right thing to do.

Together We Can Do Great Things® Every Person Matters® This Is More Than A Job®

Position Overview

The Sales Coordinator supports the Sales Department by coordinating sales activities, managing administrative tasks, and assisting Sales Managers in achieving revenue goals. This role serves as a key liaison between Sales, internal departments, and clients, ensuring efficient sales operations and exceptional service within a full-service hotel environment.

What You'll Do

Sales Administration & Coordination

• Provide administrative and operational support to the Sales team.
• Prepare and distribute sales contracts, proposals, correspondence, and reports.
• Maintain accurate and organized sales files and documentation.
• Coordinate calendars, meetings, and appointments for Sales Managers.

Sales Systems & Data Management

• Enter and maintain accurate data in sales and CRM systems.
• Track leads, bookings, and follow-up activities.
• Generate sales activity reports and performance summaries.
• Ensure accuracy and completeness of sales records.

Client & Internal Support

• Assist with responding to client inquiries and routing requests appropriately.
• Coordinate site inspections, client tours, and sales events.
• Communicate effectively with internal departments regarding sales-related details.
• Support coordination between Sales, Catering, Revenue Management, and Operations.

Contract & Document Processing

• Assist with preparation, processing, and tracking of contracts and agreements.
• Ensure proper approvals and signatures are obtained in accordance with policy.
• Monitor contract status and maintain updated records.
• Support compliance with hotel sales procedures and brand standards.

Department Organization & Support

• Maintain organization of the Sales office, supplies, and equipment.
• Assist with preparation for sales meetings, presentations, and trade shows.
• Support onboarding and training coordination for new Sales team members.
• Assist with special projects and departmental initiatives.

Additional Responsibilities

• Maintain confidentiality of client and business information.
• Perform other duties as assigned to support Sales Department operations.
• Maintain reliable and consistent attendance as an essential function of the job.

What You'll Bring

Required Education & Experience

• High School Diploma or equivalent required.

Preferred Education & Experience

• Previous sales coordination or administrative experience preferred.
• Experience in hotel sales or hospitality environments preferred.
• Associate's or Bachelor's degree in Business, Hospitality, or related field preferred.
• Experience with CRM or hotel sales systems preferred.

Required Skills and Abilities

• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work collaboratively with cross-functional teams.
• Ability to maintain confidentiality and professionalism.

Other Qualifications

• Professional appearance and adherence to grooming standards.
• Ability to work flexible schedules as business needs require.
• Strong commitment to service excellence, accuracy, and teamwork.

Zachry Hotels offers an industry leading benefits package for our employees and their families.

• Medical, Dental, Vision and Life Insurance
• 401K, Paid Leave and Bonus Program
• Company-paid short-term and long-term disability insurance
• Employee assistance program
• Tuition Reimbursement
• And many more

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Notice to Staffing Agencies

Zachry Hotels (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry's resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry's recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Zachry's Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.