Marketing & Proposal Specialist at METAFOR Architecture Inc – Calgary, Alberta

MARKETING & PROPOSAL SPECIALIST

SUMMARY

As the Marketing & Proposal Specialist, you will play a key role in supporting METAFOR’s continued growth by leading proposal development and contributing to our broader brand and communications efforts. This role is primarily focused on proposal leadership, content development, and supporting business development initiatives within our Architecture, Interior Design, and Adaptive Building Performance services.

Working closely with Principals, Project Leads, and external partners, you will lead the coordination and production of RFQs and RFPs, develop compelling narratives, and ensure submissions are strategic, polished, and compliant. In addition, you will manage ongoing marketing initiatives including social media, brand collateral, and coordination of digital updates.

This is a hands-on, high-impact role for someone who enjoys writing, shaping messaging, and contributing directly to the firm’s success.

POSITION OVERVIEW

Proposals & Business Development (Primary Focus – 60%)

• Lead the end-to-end coordination of RFQ/RFP submissions, including managing the proposal calendar, monitoring procurement platforms, and ensuring all deadlines are met
• Support go/no-go decisions and pursuit planning, working closely with Principals and Project Leads
• Develop, write, edit, and assemble compelling proposal narratives, including refining win themes and strategic messaging
• Coordinate with subconsultants and internal teams to gather and integrate proposal content
• Maintain and evolve proposal templates, content libraries, and presentation materials
• Collaborate with Principals and Project Leads to extract, refine, and organize project content

Brand & Communications (30%)

• Manage METAFOR’s brand and communications, including social media content (LinkedIn, Instagram), project profiles,teambios, award submissions, and marketing collateral
• Coordinate photography, content collection, and storytelling initiatives to support internal and external communications

• Ensure consistency across all marketing materials and communications

Website & Digital (10%)

• Coordinate with external web vendors on updates and enhancements
• Support website content development and refinement
• Ensure digital content aligns with brand positioning and proposal messaging

CHARACTERISTICS & SKILLS

• 3–5 years of marketing experience, ideally in Architecture, Interior Design, or other design-focused industries, with experience supporting business development or proposal initiatives
• Proven experience leading and producing RFQ/RFP submissions
• Strong writing, editing, and communication skills to craft clear, persuasive narratives
• High attention to detail and ability to manage multiple deadlines simultaneously
• Experience coordinating with external partners and internal teams across functions
• Proficiency with Adobe Creative Suite (InDesign required; Photoshop and Illustrator considered assets)
• Experience managing professional social media and digital content
• Organized and self-directed, while collaborating effectively with senior leadership.

ADDITIONAL

Applicants are required to submit writing samples demonstrating proposal or long-form content development experience. Samples may include proposal excerpts, project narratives, or other professional writing relevant to Architecture, Interior Design, or design-focused services.