Admin Assistant 2 at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req35319

Working Title:
Admin Assistant 2

Position Grade:
07

Position Summary:
ThePreventive Medicine Section, within the Department of Internal Medicine, isseeking a flexible, outgoing, professional individual with excellent computerand communication skills to support the Preventive Medicine Residency Program.

The Administrative Assistant 2, reporting directly to ourProgram Manager, will help support faculty, residents, medical students, andstaff. This dynamic role involves customer service tasks such as responding toinformation requests, scheduling meetings, maintaining calendars, coordinatingactivities and travel arrangements, purchasing supplies and materials,attending meetings, preparing minutes, assisting with the UNM HEaRT Program;and assisting with other projects as determined by the needs of thedepartment's management. The ideal candidate will demonstrate clear and concisecommunication skills to establish and maintain positive working relationshipswith various stakeholders.

The hired individual will work Monday through Friday, 8am to5pm with no weekends scheduled.

The Department of Internal Medicine is a large, progressivedepartment with a diverse staff working in dedicated teams to provide qualitywork in an organized, effective, and efficient manner through innovation,training, and education. Through our collaborative work effort, we support thefaculty and enhance the missions of the department, school, Health SciencesCenter, and University.
See the Position Description for additional information.

Conditions of Employment:

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
IM COEHP (852F)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Non-Exempt

Pay:
Hourly: $17.39 - $22.07

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
1/5/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
A complete application includes:
1)Cover Letter detailing your directly related experience
2)Resume
3)Professional references, preferably from supervisorsMinimum Qualifications: High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Administrative experience in an academic medicine setting
• Proficiency with: Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Zoom
• Must be detail oriented and have strong organizational skills
• Knowledge of purchasing, ordering, reconciliations, with University of New Mexico's reconciliation program, Chrome River
• Establishing, maintaining, and updating files, databases, records, and other documents
• Experience scheduling and coordinating meetings, guest speakers, and conferences
• Experience making travel arrangements, preparing itineraries, and preparing reimbursements
• Team player with the ability to also be resourceful and work effective independently