Office Manager in El Paso, Texas at Chicanos Por La Causa

POSITION SUMMARY

The Office Manager provides a wide range of administrative support, organizational assistance, and project management to the Program Director and Department Leads if applicable, in the fast-paced, urgent, high-accountability environment of the shelter.

The Office Manager creates productive relationships with clients, staff and leadership, including outside stakeholders and the Office of Refugee Resettlement (ORR), by demonstrating a high degree of confidentiality and discernment in handling sensitive information at all times. The Office Manager is able to handle a variety of tasks with competing deadlines in order to maintain day-to-day operations and safety of the facility, including but not limited to:

• Research and create reports for a meetings with various stakeholders, including the Office of Refugee Resettlement
• Process and maintain personnel and training records
• Review monthly financials to ensure compliance with operations/contract requirements, including petty cash handling
• Oversee inventory and supplies
• Monitor the physical plant and vehicle maintenance to maintain a safe, clean and hazard-free environment. 
• Travel as needed for trainings, conferences or to transport youth to destinations located within the state. 

MINIMUM QUALIFICATIONS AND COMPETENCIES

Education/Background

• Highly Preferred: Bachelor degree from accredited program/institution.
  • Will consider Associate’s degree from accredited program/institution and 2+ years’ experience with ORR as an office manager will be considered in lieu of education.
• 1-3 year of supervisory/administrative experience as an office manager.
• Communicate effectively in English and Spanish, written and verbal.

Other Requirements:

• Maintain current licenses and certificates required for the position.
• Pass a pre-employment drug screen and random drug screens throughout employment.
• Provide proof of work eligibility status upon request.
• Pass pre-employment and biennial criminal background checks.
• Maintain computer literacy to meet the responsibilities of the position.
• Highly proficient in Office programs such as: Excel, Word, PowerPoint, Outlook, Teams.