Foreign Filing Specialist in Pittsburgh, Pennsylvania at Buchanan, Ingersoll & Rooney

Job Category: IP Administration
Risquisition Number: FOREI001225
Posted: May 12, 2026
Full-Time
Pittsburgh, PA 15219, USA

Job Details

Description

Foreign Filing Specialist

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a Foreign Filing Specialist to join our Pittsburgh, PA, Philadelphia, PA, King of Prussia, PA or Washington, DC location. This position will assist attorneys and other specialists in rendering legal services to clients and be responsible for assisting in all procedural and substantive matters regarding foreign patent applications.

Essential Duties and Responsibilities:

• Prepare new patent applications for filing at appropriate patent office overseas, the Patent Cooperation Treaty ("PCT") U.S. Receiving Office and in the International Bureau of WIPO, ensuring information for application and formalities is accurate and complete.
• Obtain and file outstanding documentation such as priority documents, powers of attorney, assignments, formal drawings, etc., needed to complete patent application. Legalize documents if necessary.
• Communicate with attorneys, foreign associates, clients, embassies, the State Department, the United States Patent and Trademark Office, the International Bureau of WIPO, including drafting reporting letters to clients and instruction letters to foreign associates, preparing and processing paperwork necessary during pendency of patent application and during life of patent.
• Review and docket all incoming mail related to foreign patent applications in department electronic docket.
• Review and update daily and biweekly foreign dockets from docketing system. Follow-up with attorneys and clients of upcoming deadlines.
• Obtain various cost estimates for attorneys and clients.
• Review notifications related to changes in international and foreign patent laws and regulations. Utilize foreign patent reference materials and the Internet, ensuring current procedures are up to date.

Required Education/Experience:

• High School diploma or equivalent.
• Business School diploma or equivalent IP patent foreign filing experience.
• One to three (1-3) years of recent IP patent PCT and foreign filing experience within a law firm environment.
• Knowledge and skilled in operating and functions of docketing software, and software related to an electronic work environment (Windows 7, Microsoft Word 2010, Outlook, document management system, copier/scanner, Foundation IP).
• Knowledge of PCT and foreign patent laws.
• Ability to organize, prioritize tasks and complete them under time constraints.
• Ability to concentrate and pay close attention to detail.
• Ability to work independently.
• Ability to communicate professionally both written and verbal.
• Ability to e-file.
• Available to work overtime when needed

Buchanan Ingersoll and Rooney PC offers a benefit package that includes:

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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