HR Generalist in Rochester, New York at ComTec Solutions

The HR Generalist role is to support the full employee lifecycle while managing accurate & timely payroll processing. This person is responsible for payroll administration, employee onboarding & offboarding, benefits coordination, time & attendance, HRIS maintenance, employee relations, compliance & maintaining confidential personnel records. Serves as a trusted resource to employees & management, ensuring consistent application of company policies & providing responsive support across a broad range of HR functions. Detail-oriented & highly organized, with a strong focus on payroll accuracy, compliance, confidentiality & excellent employee service.

REPORTS TO: Director of Finance & Administration

ESSENTIAL FUNCTIONS:

· Manage & process weekly payroll for hourly & salary employees, ensuring accurate & timely payment.

· Coordinate payroll tax filings & year-end processes, including W-2 preparation & employee tax documentation.

· Monitor timekeeping & attendance records, review timesheets for accuracy & resolve payroll discrepancies. Manage vacation and sick accruals in company payroll system.

· Maintain compliance with federal & state employment laws & company policies, including required payroll & HR reporting for multi-state entities.

· Prepare payroll related reports, reconciliations & documentation & assist with audits as needed.

· Manages the employee onboarding process, including new-hire paperwork, background & reference checks, drug testing, HRIS & company system setup, training & benefits enrollment.

· Foster new employee success with 30/60/90 day acceleration plans.

· Works with Office Coordinator to plan company events, social activities, birthday & anniversary recognition & team-building activities that nurture our values and company culture.

· Responsible for Employee Retention practices to grow the culture & foster retention. Includes collecting employee feedback via surveys, focus groups & exit interviews.

· Manages the off-boarding process, ensuring security of company data and records.

· Maintains accurate & up-to-date human resource files & records, including job descriptions, as well as documentation including corrective disciplinary actions logs.

· Assist with annual processes such as benefits enrollment, performance reviews, compensation updates & employee handbook revisions.

· Partners with managers on Performance Improvement Plans to ensure proper records and support a successful outcome for both the employee and the company.

· Partners with managers on annual training and development including monthly reporting throughout the year.

· Responsible for rollout of required Federal and State statutory trainings and maintain current labor law posters.

· Partners with senior leaders to develop & administer HR Programs such as: Career Pathing, Coaching & Mentoring programs

ADDITIONAL RESPONSIBILITIES:

· Maintain daily timesheet and expense report entries and submit them accurately and timely

· Other duties as required

TECHNICAL SKILLS:

· Proficient in MS Office products

· Experience with payroll/HRIS systems. Paylocity experience preferred.

SOFT SKILLS & ABILITIES:

· Strong written and verbal communication skills

· Pleasant and professional demeanor

· Fosters great relationships, strong people skills

· Ability to multitask

· Goal orientated mindset

· Strong ability to synthesize information quickly and efficiently

· Strong organization skills with excellent attention to detail

· Energy, enthusiasm and results-oriented

· Able to maintain strict confidentiality when handling sensitive employee & company information\

EDUCATION, EXPERIENCE & KNOWLEDGE:

· Minimum 3+ years relevant HR & payroll experience with a strong understanding of core HR functions including payroll, benefits administration & policy compliance

· Associate’s degree in related field or equivalent experience

· Maintains membership in SHRM

WORK ENVIRONMENT/PHYSICAL DEMANDS:

· Use of computer and office equipment

ADDITIONAL REQUIREMENTS:

· Valid driver’s license in your state of residence and reliable personal vehicle