Intake Specialist in Boca Raton, Florida at Robinson and Casey, PLLC

At Robinson & Casey, PLLC, we offer more than just a job; we provide a meaningful opportunity to make a difference. As a Legal Intake Specialist, you'll be the welcoming face for our new clients, offering guidance during their initial legal experience. Your role is crucial in gathering accurate information with care, ensuring each individual feels heard and supported. We’re looking for someone who excels in communication and relationship-building and is eager to contribute to a mission that truly matters.

We're committed to nurturing a purpose-driven work environment where your growth and development are prioritized. Our structured yet flexible approach provides you with clear expectations and the support needed to thrive. With competitive compensation and the chance to be part of a well-organized team, you'll find your efforts truly valued. Ready to join a firm that values innovation and collaboration? Submit your resume and complete the disc assessment today. We can’t wait to welcome you to our team at Robinson & Casey, PLLC!

Who We Are

At Robinson & Casey, we believe that compassion and doing things the right way go hand in hand. We specialize in Behavioral Health Law — the Marchman Act and Guardianship — which means we walk alongside families in the hardest moments of their lives, guiding them down proven legal paths to lifesaving treatment for their loved ones.

We're not just in the business of law. We're in the business of helping families rebuild, recover, and move forward — through systems that work, processes we trust, and a team that shows up for every family we serve.

Our values — Honesty, Courage, Integrity, Empathy, Perseverance, and Service — guide everything we do.

Please note: Out of courtesy to our office, please apply online. Applicants who call the Firm will not be considered.

$50,000 - $58,000 yearly

What You’ll Do

• Be the first point of contact: Answer calls, emails, and online inquiries with warmth and professionalism.
• Conduct meaningful conversations: Gather key information to understand each potential client’s situation and determine if we can help.
• Keep us organized: Enter client information into our case management system accurately and efficiently.
• Collaborate with the legal and sales team: Schedule consultations, share intake summaries, and make sure our team members have everything they need before meeting a client.
• Follow up with compassion: Check in with potential clients and ensure no one slips through the cracks.
• Maintain confidentiality: Handle every case and client with the highest level of discretion and professionalism.
• Provide office oversight: Place supply orders, organize inbound and outbound mail, ensure office tidiness, etc.

What You’ll Bring

• A genuine desire to help people during difficult times.
• Stellar communication skills — you listen as well as you speak.
• Excellent attention to detail and comfort with digital tools (Microsoft Office, Clio, Hubspot, or similar).
• The ability to multitask gracefully in a fast-paced environment.

Nice to Have

• Previous experience in a law firm, call center, or client service role is a plus, but not required if you’re eager to learn.
• A minimum of 3-5 years of professional experience.

What We Offer

• Competitive compensation
• A structured, growth-focused environment with clear expectations
• Purpose-driven work
• The opportunity to contribute to something meaningful and well-run

At Robinson & Casey, we believe there is a right way to serve families in crisis — through proven systems, clear roles, and consistent execution. We hire thoughtfully and with intention because the families who come to us cannot afford anything less.

We seek individuals who combine professional excellence with empathy and accountability — people who take ownership of their role, follow the processes we've built, welcome feedback, and look for ways to make good systems even better. Our hiring process is designed to ensure alignment on expectations, values, and long-term fit before someone joins the team. Above all, we look for people who care deeply about the families we serve and who understand that doing things the right way is how we save lives.