Office Coordinator in Chesapeake, Virginia at City of Chesapeake Human Resources
NewSalary: $40531 - $60289Industry: Government/Civil ServiceJob Function: Human Resources
City of Chesapeake Human Resources
Chesapeake, Virginia, 23322, United States
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Job Description
Working Title of Vacant PositionOffice Coordinator
Job Type: Full Time
Posting Type: City Employees Only
Number of Vacancies: 1
Department: PURCHASING
Division: PURCHASING
Requisition Number: 2026282
Number of hours worked per week: 40
Work Schedule: Monday-Friday 8am-5pm Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. | Rarely- Less than 1 hour per week.
Work Site Location: Chesapeake, VA
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary:
Job Description:
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications:
Job Open Date: 06/09/2026
Job Close Date: 06/16/2026
Open Until Filled: Yes
Special Instructions to Applicants:
Job Type: Full Time
Posting Type: City Employees Only
Number of Vacancies: 1
Department: PURCHASING
Division: PURCHASING
Requisition Number: 2026282
Number of hours worked per week: 40
Work Schedule: Monday-Friday 8am-5pm Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. | Rarely- Less than 1 hour per week.
Work Site Location: Chesapeake, VA
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary:
Starting Range: $40,531-$60,289
- Starting salary commensurate with education and experience.
Job Description:
The Chesapeake Procurement department is seeking a customer service oriented individual to supervise or lead subordinate clerical personnel, including training, scheduling, assigning and evaluating work and process personnel actions and benefits. Other duties include, but are not limited to:
- Performs specialized office procedures such as taking and transcribing dictation or meeting minutes/notes, creating forms and tables, or typing documents, correspondence, contracts, bids, charts, or technical and statistical reports.
- Interacts with other departments, clients/customers, and the public by telephone or in person; provides information, resolves complaints, directs individuals to appropriate personnel, or takes and relays messages.
- Maintains personnel information and prepares payroll; assists in completion of audits and technical assistance projects.
- Maintains departmental budget; assists with preparation of budget and administration of expenditures.
- Compiles data and prepares routine and specialized reports; maintains records and files for area of responsibility; performs grant tracking.
- Maintains supply inventory and processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors.
- Coordinates/maintains sites, databases, programs, or operations of responsibility; prepares and distributes informational literature; maintains/troubleshoots department computers.
- Makes appointments and sets up/coordinates meetings; processes incoming and outgoing mail; assists with daily operations as directed.
- Performs routine office tasks such as data entry, filing, faxing, and photocopying.
- Assists with special projects as directed by supervisor.
- Maintain benefit records by developing/monitoring recordkeeping systems; initiating new-hire benefits and allowable life event changes.
- Performs other related duties as assigned.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications:
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Job Open Date: 06/09/2026
Job Close Date: 06/16/2026
Open Until Filled: Yes
Special Instructions to Applicants:
Please specify whether employment was Part Time or Full Time for each job listed on your application and resume.
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Job Location
Chesapeake, Virginia, 23322, United States
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