Administrator Support in Altamonte Springs, Florida at Lifewave Inc

This role requires an Administrator Support to join our cutting-edge team. The successful candidate will be responsible for the administrative / minor human resource duties relating to the business management of drone sub systems for various applications. This role involves working with a multidisciplinary team to create advanced drone solutions that meet the needs of our clients and projects. This is a permanent position based in Florida and reports directly to Chief Engineer R & D.

Key Responsibilities: HR

Schedule and assist with execution of new employee inductions.

Assist with rollout and training of HR Policies.

Manage and maintain the site training system and co-ordinate training files in conjunction with the Quality Management System.

Key Responsibilities: Administrator

• Execute purchase order process as per internal SOPs.
• Collate and validate incoming invoices and ensure correct approvals are acquired.
• Liase with Finance department on invoice reconciliation.
• Retain adequate storage of all invoices, POs and payments processed.
• Participate in EHS related projects.
• Assist with requirements of incoming and outgoing shipments to facility.
• Assist with management of stationery supply for office areas.
• Assist with travel requirements as needed.
• Support department administration requests
• Support of production department as required with regard to general production / quality processes etc.
• Assist with rollout and training of HR Policies.
• Additional duties as assigned.

Qualifications

• Minimum of 3.5 years of experience as an administrative assistant.
• High School diploma or equivalent required; Associate degree highly preferred.
• Demonstrated strong attention to detail and organizational acumen.
• Proficiency in Microsoft Office Suite.
• Proven ability to multi-task effectively and prioritize competing demands.
• Professional demeanor with strong phone etiquette.
• Possession of a helpful and positive attitude.
• Previous experience within a production / quality related environment would be an advantage.

Skills

• Strong communication, presentation skills with excellent attention to detail.
• Excellent problem-solving and analytical skills.
• Strong work ethic and attention to detail.
• Ability to work on own initiative and as part of a team.
• Ability to build strong working relationships with internal & external customers.

Physical Requirements

• While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer. The employee is required to be mobile to, from, and within the office. The employee requires the use of machines. The employee occasionally move up to 10 pounds.

• Ability to work in office