Payroll Manager in Naperville, Illinois at United Health Partners PLLC

The Payroll Manager will be responsible for the accurate and timely processing of payroll across multiple companies and legal entities. This role requires expertise in multi-state payroll compliance, payroll tax administration, employee deductions, and HRIS/payroll systems. The ideal candidate has extensive experience with Paylocity, has processed payroll in Puerto Rico, and is comfortable partnering closely with both Human Resources and Finance. This is a remote position reporting to the Director, Human Resources with a dotted line to Finance.

Key Responsibilities:

• Process bi-weekly and semi-monthly payroll for multiple entities and companies, ensuring accuracy and compliance.
• Manage all aspects of multi-state payroll, including state and local tax registrations, withholding, filings, and compliance.
• Process and maintain Puerto Rico payroll, ensuring compliance with all applicable local tax and labor regulations.
• Administer payroll deductions, garnishments, benefits, 401(k), and other employee withholdings.
• Complete new hire tax registrations and ensure all payroll tax accounts are established and maintained as new entities are added.
• Reconcile payroll prior to transmission and resolve payroll discrepancies in a timely manner.
• Serve as the subject matter expert for Paylocity, including payroll processing, system configuration, troubleshooting, reporting, and continuous process improvement.
• Partner with HR on new hires, terminations, compensation changes, and employee data management.
• Work closely with Finance (dotted-line reporting relationship) to support payroll reconciliations, general ledger entries, audits, accruals, and financial reporting.
• Ensure compliance with all federal, state, local, and Puerto Rico payroll laws and regulations.
• Maintain payroll records, prepare reports, and support internal and external audits.

• 5+ years of progressive payroll management experience processing payroll for multiple entities.
• Demonstrated experience with multi-state payroll administration.
• Experience processing payroll in Puerto Rico is required.
• Advanced expertise in Paylocity payroll processing and administration.
• Strong understanding of payroll taxes, tax registrations, garnishments, benefits deductions, and payroll compliance.
• Experience partnering with Finance on payroll accounting and reconciliations.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.