HR Operations Executive at Ninja Van – Singapore

The HR Operations Executive is responsible for ensuring the accurate and timely administration of payroll, maintaining employee data, and supporting daily HR operations. This role plays a key part in ensuring seamless HR processes, compliance, and a positive employee experienc

• Process monthly payroll—including overtime, allowances, and deductions—for Singapore and regional employees.

• Handle payroll matters for resignations, including final salary computation.

• Ensure payroll accuracy through effective coordination with HR and other internal/external stakeholders.

• Serve as the main point of contact for all salary-related enquiries for Singapore employees.

• Maintain and track attendance for blue-collar employees.

• Ensure timely submission of IR21 tax clearance for foreign blue-collar staff exiting the company.

• Ensure timely and accurate CPF submissions and statutory tax matters.

• Prepare annual IR8A forms for employees.

• Generate payroll journals, labour cost reports, and other related reports for Finance and Management.

• Track probation and confirmation timelines.

• Prepare and record all employment letters and HR documents.

• Facilitate smooth onboarding processes for blue-collar new hires.

• Assist with offboarding processes to ensure return of company assets and system access removal.

• Adhere to internal control procedures and data policies.

• Create, update, and maintain accurate employee records in HRMS and personnel files.

• Ensure timely and accurate HR reporting when required.