Submissions Clerk at Heritage Capital Corporation – Dallas, Texas

About Heritage Auctions

Start your career with one of the nation’s fastest-growing auction houses. Heritage Auctions is a global auction house driven by curiosity, innovation, and the stories behind extraordinary objects. For nearly 50 years, Heritage has connected collectors and consignors through a dynamic marketplace that celebrates history, culture, and craftsmanship. Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other major cities, we support a worldwide network of experts and enthusiasts across more than 50 auction categories. From Sports and Entertainment memorabilia to Luxury Handbags, Fine Art, Jewelry, Coins, Wine, and rare historical artifacts, every item tells a story. We are dedicated to bringing those stories to life through deep research, cutting-edge technology, and thoughtful presentation. Known for our expertise and innovation, we offer a dynamic environment where passion for history, culture, and storytelling brings collectors together to discover, learn, and connect.

ROLE SUMMARY: The Inventory Submissions Clerk supports the Wholesale team by receiving, processing, and preparing coins for third party grading submissions. This role is highly detail oriented and hands on, involving package intake, inventory handling, invoice and paperwork preparation, and direct communication with clients. The ideal candidate is organized, careful with valuable items, and comfortable performing repetitive physical tasks in a fast-paced environment.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION: Commensurate based on experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Duties include, but are not limited to, the following:

• Receive and open incoming packages from grading services and clients
• Verify contents against invoices, submission forms, and internal records
• Prepare coins, paperwork, and invoices for grading submissions
• Crack open graded coins when required, following established handling and safety procedures
• Organize, label, and stage submissions for shipment to grading services
• Willingness to adapt to changing priorities based on submission volume
• Communicate with clients and grading services regarding submission status, discrepancies, or questions
• Maintain confidentiality regarding client information and inventory values
• Maintain accurate records in internal systems related to submissions and inventory movement
• Ensure proper handling, security, and tracking of valuable and fragile items
• Assist with general inventory organization and operational support as needed
• Strong attention to detail and ability to follow Precise procedures
• Ability to maintain accuracy while processing high volumes of submissions
• Comfortable handling valuable, rare, or fragile items
• Good computer skills and ability to work within inventory or order management systems
• Clear written and verbal communication skills for client interaction
• Ability to work independently and manage repetitive tasks efficiently
• Ability to lift and move items weighing up to 50 pounds

What we are looking for:

• Strong attention to detail and ability to follow Precise procedures
• Ability to maintain accuracy while processing high volumes of submissions
• Comfortable handling valuable, rare, or fragile items
• Good computer skills and ability to work within inventory or order management systems
• Clear written and verbal communication skills for client interaction
• Ability to work independently and manage repetitive tasks efficiently
• Ability to lift and move items weighing up to 50 pounds
• Proficiency in Microsoft Office Suite, including:
  • Word: document formatting, templates, and mail merge
  • Excel: spreadsheets and data reporting
  • Outlook: calendar management, task coordination, and handling high-volume correspondence

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE