FACILITIES OPERATIONS MANAGER at CATHOLIC CHARITIES FAMILY AND COMMUNITY SERVICES – Rochester, New York

We are Hiring!

Job Posting: Facilities Operations Manager

Location: Rochester, NY

Department: facilities

Employment Type: Full-Time, 40 hrs.

Schedule: Monday-Friday

Salary: $62,353-65,000

As a regional agency of Catholic Charities of the Diocese of Rochester, Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential, advocate for those in need throughout all stages of life; and work in partnership with faith communities of all denominations and those who are committed to addressing local needs.

If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special!

General Description

Under general supervision of the director, oversees the day to day operations and management of the facilities department. Establishes procedures for maintenance, repair and/or replacement of equipment and enforces fire and safety policy and procedures.

Essential Duties and Responsibilities

• Assesses and monitors facility contracts for repairs to ensure cost effectiveness; establishes criteria and scope of work for repair versus replacement of facilities.
• Assist Director with administrative work and projects as needed.
• Assists with the development and implements department’s strategic plan in accordance with Agency’s overall strategic plan.
• Provides for effective management of all assigned staff in accordance with Agency policies and procedures.
• Assists with Hires, orients, coaches and evaluates staff.
• Assures ongoing staff training and development with the support of the Facilities Field Manager.
• Ensures all agency, mandated and funder required trainings are completed in a timely manner.
• Assists with creating budgets, implements, and maintains residential sites and capital improvement budgets.
• Ensures compliance with budgetary constraints, and forecasts and plans facility improvements.
• Assists with work/staff schedules; evaluates and monitors projects regarding progress and costs.
• Estimates, requests, and purchases of materials and equipment
• Estimates labor costs.
• Research and make recommendations for major repairs. Coordinates bids for work of over $1,000. Opens all bids with Department Director/Purchasing and makes recommendations regarding vendor or company for the job.
• Maintains current knowledge in the field of facilities management/maintenance/security.
• Works with the Director of Facilities to oversee and update policies and procedures.
• Works with managers to do walk-through building inspections.
• Routinely does site walk-thoughts to evaluate building condition and needs.
• Ensures effective coverage for facilities and maintenance needs including providing coverage personally as necessary.
• Works with Safety & Security Manager to establish, implement, and update facility/security related policies and procedures.
• Complies with federal, state, and local laws and regulations
• Follows all safety precautions/standards and Agency policies and procedures.
• Responsible for transportation needs and operations
• Manage all vehicles repairs, safety, and vehicles registration/insurances.
• Train all supervisors in proper operation of all departmental vehicles.
• Review all transportation policies and procedures with program staff.
• Coordinates and ensures all proper notifications are made regarding any transportation accidents.
• Inspect all vehicles for compliance with policies twice a year.
• Manages “Q-Ware” software for the facility department with the Director and the Facilities team.
• Works with the purchasing department on major purchase items for all administrative offices and programs.
• Represents the Agency and/or the department on committees and professional organization membership(s).
• Ensures compliance with applicable building and safety codes, hazardous waste disposal, OSHA, hazardous materials, etc.
• In absence of the Director/Facility Field Manager, assist with the management and supervision of department staff including, but not limited to, facilities coordinator, volunteer workers and vendors.
• Work with the Safety & Security Manager to maintain and update as needed a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure.
• Maintains confidentiality of information exposed to during business regarding, supervisors, employees, or clients
• Participates in relevant Agency meetings and/or trainings
• Actively pursues development of professional competencies related to job role performance through reading, supervision, in-service training and attendance at conferences and workshops
• Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse.
• Other duties as assigned by supervisor.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory directions and perform other related duties as required.

#INSJ

Qualifications

Education: Bachelor’s degree in related field preferred. An equivalent combination of education and experience will be considered.

Credentials: Valid and clean NYS Driver’s License

Experience: At least 5-7 years of experience in facilities management

Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, climb ladders, access roofs, use hands to type and/or perform lifting of at least 50lbs. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually normal.

Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CFC’s corporate compliance & ethics program.

Top Benefits and Perks:

• Competitive salary and 403b retirement plan
• Generous time off package and work-life balance
• Comprehensive benefits package
• Supportive and collaborative environment
• Opportunities for growth and development
• Intrinsic reward of truly making a difference in people's lives

Join us and help make a positive impact on our community!

***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet