Construction Office Manager in Raleigh, North Carolina at Romanoff Heating & Cooling Charlotte LLC

With deep roots in the Raleigh-Durham area, our team has proudly served the community for decades. As a trusted partner in the residential home building industry, we are known for our unwavering commitment to craftsmanship, reliability, and enduring partnerships.

Specializing in single-family HVAC and electrical installations, we’ve built a strong reputation for delivering consistent quality and developing long-term relationships with clients, builders, and general contractors alike.

We are actively seeking qualified candidates for the Construction Office Manager position to join our award-winning team.

Great Reasons to Join:

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule:

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Summary:

The Construction Office Manager will oversee general administrative functions and activities. The role requires a professional appearance, organizational skills, ability to provide a high level of customer service, and skills to meet the demands of the management and administrative staff.

Position Responsibilities:

• Create and manage monthly American Institute of Architects (AIA) project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to project managers.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage any assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and Accounts Receivable follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as the main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Qualifications:

• Required: Experience in Microsoft Office Suite (Intermediate).
• Required: Excellent written and verbal communication skills.
• Required: 5+ years’ managing experience.
• Required: High school diploma.
• Preferred: State Notary License or ability to receive one within 6 months.
• Preferred: Familiarity with construction industry.
• Preferred: 5+ years' experience in AIA billings.
• Preferred: 5+ years’ experience in prevailing wage billings.
• Preferred: 5+ years’ experience with accounting software.
• Preferred: Experience managing teams of 10+ employees.

Physical Demands:

• Must be able to sit as a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits and Compensation:

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement:

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.