Accounting & Finance Coordinator in Urbandale, Iowa at Spraytec Fertilizers LLC

Spraytec technology helps you maximize your crop performance. Our innovative solutions bring together application technology, nutrition, and plant health. Use it once, trust it always.

Come join our growing team! The Accounting & Finance Coordinator is responsible for ensuring the accuracy, efficiency, and compliance of the organization's financial processes. This role manages accounts payable and receivable, expense reconciliation, and invoicing,. The Accounting & Finance Coordinator also supports client pricing audits and state sales tax compliance across all states where the company sells products.

This position is onsite at our office in Urbandale, Iowa.

Key Responsibilities

Accounts Payable & Bill Management

• Organize, code, and process incoming bills and vendor invoices, ensuring accuracy and proper approvals.
• Pay bills and process vendor payments up to an authorized threshold; route anything above that limit for approval.
• Maintain accurate, up-to-date accounts payable records and vendor files.
• Monitor payment due dates to avoid late fees and preserve vendor relationships.

Accounts Receivable & Invoicing

• Support the invoicing process, including preparing and issuing customer invoices accurately and on time.
• Track outstanding receivables and follow up on overdue accounts.
• Support processing of customer returns and credits, and reconcile them against original invoices and payments.

Expense Reconciliation & Reporting

• Reconcile company expenses (credit card, petty cash, and employee reimbursements) against receipts and statements.
• Perform regular account and bank reconciliations, flagging and resolving discrepancies.
• Maintain organized, audit-ready documentation for all transactions.

Finance Team Inbox & Communication

• Manage and triage the shared finance team inbox, responding to routine inquiries and routing others appropriately.
• Serve as a point of contact for internal teams and external vendors/customers on day-to-day finance questions.

Pricing & Tax Compliance Support

• Support client pricing reviews and audits, helping verify pricing accuracy against contracts and cost data.
• Support preparation and filing of state sales/use tax in all states where the company sells product, working with the Controller and/or outside tax preparers to track nexus, due dates, and filings.
• Help maintain documentation to support tax filings and pricing audits in the event of external review.

Systems & Process Improvement

• Work daily in QuickBooks for core accounting functions.
• Participate in and support the company's transition from QuickBooks to SAP, including data migration, testing, and process documentation.
• Identify and recommend improvements to finance workflows, especially around A/P, A/R, and reconciliation processes.

Qualifications

• 4–6 years of experience in an accounting, bookkeeping, or finance coordinator role, ideally within a manufacturing or similar operational business.
• Hands-on experience owning both accounts payable and accounts receivable functions.
• Proficiency in QuickBooks required; experience with SAP strongly preferred, or strong aptitude to learn it quickly as the company transitions systems.
• Experience with expense reconciliation and bank/account reconciliations.
• Exposure to multi-state sales tax compliance is a plus; comfort learning state-specific requirements is required.
• Strong attention to detail and comfort working with pricing data, audits, or contract terms.
• Detail-oriented with strong organizational and problem-solving skills.
• Ability to work independently and proactively improve systems and processes as the company grows.