Transitions Coordinator - Delta, BC in Delta, British Columbia at Tribe Management inc

Who We Are
At Tribe Management, we believe property management should be powered by people, supported by technology, and driven by community.
As part of the Tribe Property Technologies family, we are one of Canada's leading strata, condo, and rental management companies, serving communities across British Columbia, Alberta, and Ontario. With offices in Vancouver, Delta, Kelowna, Kamloops, Calgary, Cambridge, and Toronto, our teams help create places people are proud to call home.

While we operate in a traditional industry, there's nothing traditional about how we do things. By combining innovative technology with an exceptional service mindset, we deliver community management with heart. Our property management professionals work alongside product, software engineering, and marketing teams to build smarter solutions for residential communities across Canada.

We are collaborative, ambitious, and passionate about what we do. We celebrate teamwork, embrace new ideas, and genuinely enjoy working together. Bonus: our offices are dog-friendly, so don't be surprised if a four-legged colleague stops by to say hello.

The Role
We're looking for a detail-oriented and highly organized Transitions Coordinator to join our team in Delta, BC.
This role plays a key part in ensuring a smooth experience when properties join or leave Tribe's management portfolio. As part of our national Transitions team, you'll help coordinate onboarding and offboarding activities, maintain critical records and data, support process improvements, and contribute to projects that impact our operations across Canada.
This role is ideal for someone who enjoys keeping projects organized, working with data and documentation, and helping ensure a seamless transition experience for properties and clients across Canada.
If you thrive in a fast-paced environment, enjoy learning new systems, and take pride in accuracy and organization, we'd love to hear from you.

What You'll Be Doing
Support Property Transition Projects
Partner with the Transitions Team Lead and assist with a variety of initiatives, including:

• Property onboarding and offboarding
• Agency agreement administration
• Parking and locker management projects
• Corporate acquisitions and integrations
• Ongoing process improvement initiatives

Maintain Data and Documentation
Assist with the preparation, organization, and maintenance of key transition records by:

• Creating and updating onboarding templates
• Preparing Form Ds and other administrative documentation
• Drafting annual fee increase notices
• Updating vendor information and account records
• Managing digital file structures and document organization
• Updating and standardizing file naming conventions
• Creating parking and locker inventories for new communities
• Maintaining homeowner records and documentation
• Ensuring accurate data entry across multiple systems, including:
  • Yardi
  • Zoho
  • Tribe Home
  • Other internal business systems as required

Administrative & Team Support

• Coordinate tasks and follow-ups to keep transition projects on track
• Assist with data cleanup and quality assurance reviews
• Support cross-functional teams during onboarding and offboarding periods
• Help identify opportunities to improve workflows and efficiency
• Contribute to maintaining accurate records and ensuring a high-quality client experience throughout the transition process

What You'll Bring

• 1+ year of experience in an administrative, customer service, coordination, or operations-focused role
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications and the ability to learn new software systems
• Ability to lift and move boxes weighing up to 25 lbs when required

Nice to Have

• Experience in property management, real estate, or a related industry
• Experience using Yardi, Zoho, Tribe Home, or similar business systems
• Experience working with document management, data administration, project coordination, acquisitions, or process improvement initiatives

Why You'll Love Working at Tribe

• Comprehensive health, dental, and wellness benefits
• Paid personal days
• Competitive vacation program
• Opportunities for professional growth and career development
• Collaborative and supportive team culture
• Modern, technology-enabled workplace
• Dog-friendly offices
• The opportunity to make a meaningful impact on communities across Canada

Our Commitment to Inclusion
At Tribe, we believe diverse perspectives make us stronger. We are committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive. We welcome applications from individuals of all backgrounds and experiences.
If you're excited about this opportunity but don't meet every qualification, we encourage you to apply. We'd love to hear your story.