Employee Coordinator in Montvale, New Jersey at Kids First Services

The Employee Coordinator supports the employee lifecycle from onboarding through offboarding by managing employment records, coordinating HR administrative processes, and ensuring compliance with company policies and employment regulations. This role partners with employees, managers, and internal teams to provide efficient workforce support and a positive employee experience.

• Coordinate new hire onboarding, including employment documentation, HRIS setup, background checks, and orientation.
• Manage employee offboarding, including separation documentation, final payroll coordination, and record updates.
• Maintain accurate employee records and process status changes, employment verifications, and HR documentation.
• Support benefits enrollment, leave administration, and employee inquiries.
• Ensure compliance with employment laws, recordkeeping requirements, and internal policies.
• Assist with workers' compensation, unemployment claims, payroll support, audits, and workforce reporting.
• Maintain HRIS, payroll, and workforce management systems while identifying opportunities to improve administrative processes.

Required

• High School Diploma or equivalent.
• 1–3 years of HR, administrative, payroll, or employee services experience.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office and HR technology.

Preferred

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• Experience with onboarding, HRIS, payroll, or PEO, staffing, healthcare, or multi-client environments.

• Organization & Time Management
• Attention to Detail
• Communication
• Customer Service
• Confidentiality
• Problem Solving
• Adaptability
• Compliance & Recordkeeping
• Teamwork

This job description outlines the primary responsibilities of the role and is not intended to be an exhaustive list of duties. Additional responsibilities may be assigned as business needs require.