Project Administrator in Colorado Springs, Colorado at Integrity Infrastructure

Integrity Infrastructure is seeking a motivated and detail-oriented Project Administrator to support our Colorado operations team. This position will be responsible for assisting with the day-to-day administration and coordination of underground utility construction projects. The Project Administrator will work closely with project managers, field crews, customers, and local agencies to ensure projects remain organized, compliant, and on schedule.

The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and enjoy communicating with a variety of internal and external stakeholders.

Work Environment

This position is based out of our Calhan, Colorado office and primarily operates in an office setting with occasional visits to active construction sites. Standard working hours are Monday through Friday; however, occasional overtime may be required to support project needs and deadlines.

Essential Duties and Responsibilities

• Support Project Managers with daily project tracking and administrative functions.
• Maintain project schedules and assist with coordination of crews, equipment, and resources.
• Prepare, submit, monitor, and track permit applications and approvals.
• Coordinate with municipalities, utility companies, inspectors, and customers regarding project requirements.
• Assist with scheduling customer appointments, inspections, and project activities.
• Serve as a point of contact for customer questions and concerns, helping resolve issues and escalating as appropriate.
• Monitor project deadlines and communicate schedule updates to stakeholders.
• Maintain accurate project documentation, files, and records.
• Assist with invoice support, purchase orders, and project reporting.
• Track project milestones and provide status updates to management.
• Support contract, permit, and compliance documentation requirements.
• Participate in project meetings and document action items.
• Perform other administrative and operational duties as assigned.

Required

• High School Diploma or GED.
• Minimum of 2 years of administrative, project coordination, scheduling, or construction support experience.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.

Preferred

• Experience in underground utility, telecommunications, construction, civil, or infrastructure industries.
• Experience with permitting processes and municipal agencies.
• Knowledge of project scheduling and project management software.
• Experience supporting field operations teams.

Knowledge, Skills, and Abilities

• Strong problem-solving and critical-thinking abilities.
• Ability to communicate effectively with customers, field crews, subcontractors, and management.
• Ability to work independently while contributing within a team environment.
• Professional demeanor with a strong customer-focused mindset.
• Ability to handle confidential information appropriately