Planning and Scheduling Expeditor in West Jordan, Utah at Quality Electrical Systems

Overview
Schedule: Mon-Fri 7:00 AM - 3:30 PM

The Planning and Scheduling Expeditor keeps jobs moving through metal fabrication and assembly to support on-time completion and shipment. This role serves as the link between Project Management, Planning & Scheduling, and the production floor.

The Expeditor tracks every active job from engineering release through shipping, clears roadblocks, expedites priority work, and provides internal customers with accurate, timely status updates. This position requires regular production-floor engagement, strong cross-functional coordination, and the ability to identify and resolve issues before they affect committed completion and shipping dates.
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Key Responsibilities
Production Expediting
- Push jobs through metal fabrication and assembly to meet committed completion and ship dates.
- Quickly expedite priority and hot jobs when customer needs, schedule changes, or late orders require it.
-Walk the production floor daily to verify each job's actual status and location rather than relying solely on system information.
- Identify bottlenecks, missing parts, and work-center backlogs early, and work with supervisors to resolve them.
- Track and move job folders, travelers, and drawings to ensure each work center has the information needed to begin work on time.
- Follow up on rework, nonconformances, and quality holds to prevent delays to downstream operations.

Job Order Process Ownership
- Understand the complete Job Order process, from Engineering and nesting through Production Control, Scheduling, Production, and Shipping.
- Confirm each job is ready for release by verifying approved drawings, completed nests, material availability, and accurate routings.
- Identify jobs stalled between departments, such as those awaiting Engineering revisions or nesting, and help Production proactively move them forward using appropriate tools and processes.
- Verify that job status in the ERP/MRP system matches actual production-floor status, and flag or correct discrepancies.
Liaison Between Project Management and Production
-Serve as the primary point of contact between Project Management and production teams for job tracking and expediting.
-Gather production updates and provide clear, accurate status information to the Planning & Scheduling Manager and Project Management.
-Communicate risks and delays early so Production can develop recovery plans.
-Promptly communicate Engineering changes, customer change orders, and priority shifts to the production floor.
-Attend production, scheduling, and project meetings to report job status and capture action items.
Planning & Scheduling Alignment
- Work closely with Schedulers to align jobs in production with their required completion dates.
- Compare actual production progress against the schedule and report jobs that are ahead of schedule, on track, or behind.
- Provide production-floor input on capacity, labor availability, and realistic lead times to improve schedule accuracy.
- Help resequence work when priorities change or when machine downtime, employee absences, or material delays occur.
Tracking, Reporting & Continuous Improvement
-Maintain a job tracking log or dashboard showing the status, location, next operation, and promised date for every active job.
-Produce daily or weekly reports on late jobs, at-risk jobs, and on-time delivery performance.
-Document root causes of late jobs and recommend process improvements to prevent recurring delays.
-Keep job records, folders, and system data accurate and up to date.
-Monitor job progress and identify risks early enough to support corrective action and protect committed ship dates.
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Knowledge and Experience Requirements

Minimum Qualifications
-High school diploma or GED.
-2+ years of experience in manufacturing, Production Control, Scheduling, or Expediting, ideally in metal fabrication or assembly.
-Working knowledge of job order flow in a make-to-order or job-shop manufacturing environment.
-Ability to read and interpret engineering drawings, bills of materials (BOMs), and routings.
-Experience with an ERP/MRP system.
-Proficiency with Microsoft Excel, including sorting, filtering, and basic formulas.
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Preferred Qualifications
-APICS/ASCM certification, such as CPIM.
-Lean Manufacturing training.
-Work Environment & Physical Requirements
-Full-time, on-site position that splits time between the office and production floor.
-Required to walk the production floor daily.
-Exposure to noise, metal dust, welding light, and moving equipment.
-Required personal protective equipment (PPE) includes safety glasses, hearing protection, and safety-toe footwear.
-Ability to stand and walk for extended periods.
-May require occasional overtime to support priority jobs and shipping deadlines.
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Core Competencies & Skills
-Clear, confident communication with office personnel and production-floor employees.
-Strong sense of urgency, ownership, and follow-through; proactively ensures jobs continue moving through production.
-Excellent organization and attention to detail, with the ability to track multiple active jobs simultaneously.
-Sound problem-solving skills and judgment when managing competing priorities.
-Ability to remain calm and professional under deadline pressure.
-Strong relationship-building skills and ability to gain cooperation across departments.
-Proactive identification of bottlenecks, material shortages, scheduling conflicts, and production delays.
-Ability to communicate job status, risks, and schedule changes accurately and promptly.
-Strong coordination skills across Project Management, Engineering, Production Control, Purchasing, Production, Quality, and Shipping.
-Commitment to accurate ERP/MRP data and reliable job tracking.
-Continuous improvement mindset focused on preventing recurring delays and improving production flow.
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Benefits:
We offer a competitive benefits package that includes:
401(k) with company match
Paid Time Off (PTO)
Medical, dental, and vision insurance
HSA, HRA, and FSA options
Life and disability insurance
Employee Assistance Program (EAP)
Telehealth and wellness resources
Additional voluntary benefit options available