Office Manager in Oldsmar, Florida at PRINCETON TOOL INC

Princeton Precision Group: Always Advancing. Each business unit under the PPG portfolio has been deliberately selected for their ability to support their customers, lead their industry, and provide high-quality products. Your journey with us is more than just a job. It is an opportunity to support the manufacturing of critical hardware to key defense programs, supporting missions to space and providing access for global travel. Join us in the journey!

We are actively seeking a highly organized, proactive, and dependable Office Manager to oversee daily administrative operations and provide support to company leadership, employees, customers, and suppliers. The ideal candidate is a self-starter who takes ownership of responsibilities, anticipates needs, resolves routine issues independently, and maintains an organized, professional office environment. This individual will play an important role in supporting the efficiency and continued growth of our manufacturing business.

Highlights and Benefits

• Quarterly profit-sharing bonus; eligible upon hire
• Paid time off
• 401(k) with company match
• Paid holidays
• Tuition / professional development reimbursement
• Health, dental, and vision insurance
• Optional HSA with company contribution
• Short-term disability, long term disability, and life insurance at no cost
• Limitless opportunity for advancement

1. Office Operations & Administration

• Oversee daily office activities to maintain an organized, efficient, and professional workplace.
• Coordinate office supplies, equipment, facility maintenance, vendors, and general administrative needs.
• Serve as a welcoming point of contact for visitors, customers, and suppliers.

2. Executive & Team Support

• Provide administrative support to company leadership and department managers.
• Assist with scheduling, travel arrangements, meetings, company events, and business correspondence.
• Help coordinate priorities, track action items, and support timely follow-through.

3. Employee & HR Administration

• Assist with employee onboarding, offboarding, personnel documentation, and internal communications.
• Support payroll administration, timekeeping, training coordination, and employee-related activities.
• Help maintain accurate and organized administrative records.

4. Purchasing & Financial Administration

• Coordinate office purchasing, vendor invoices, expense reports, and related documentation.
• Provide administrative support for accounts payable, accounts receivable, and routine financial processes.
• Help identify opportunities to manage office expenses and improve efficiency.

5. Customer & Vendor Coordination

• Coordinate customer visits, plant tours, business meetings, and related arrangements.
• Communicate with vendors and service providers to support timely deliveries and issue resolution.
• Ensure customer and supplier inquiries are directed to the appropriate team members.

6. Process Improvement & Special Projects

• Maintain and improve administrative procedures, records, and organizational systems.
• Proactively identify opportunities to simplify processes and resolve routine challenges.
• Support leadership initiatives and special projects as the company continues to grow.

Knowledge, Skills, and Abilities

• 3+ years of experience in office management, administration, executive assistance, or a similar role.
• Experience supporting a manufacturing, industrial, distribution, or other operational business preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
• Ability to learn ERP, accounting, payroll, and other business software.
• Strong attention to detail and the ability to handle confidential information.
• Demonstrated ability to prioritize work, solve problems, and follow through on commitments.
• Professional demeanor and the ability to interact effectively with employees at all levels of an organization.
• Anticipates needs and addresses issues before they become problems.
• Takes ownership of responsibilities and follows tasks through to completion.
• Maintains reliable systems, accurate records, and clear priorities.
• Finds solutions independently and knows when to escalate an issue.
• Represents the company well with customers, suppliers, employees, and visitors.
• Comfortable working in a growing business where priorities can change.

Compensation

• Compensation will be based on experience and qualifications. Benefits and other employment details will be discussed during the interview process.

Princeton Precision Group abides by applicable export control laws including the International Traffic in Arms Regulations (ITAR) in accordance with the company's export control procedures. Most positions require access to ITAR/EAR-controlled information. As such, persons considered for this position must be either a U.S. Citizen, Permanent Resident (green card holder) or otherwise classifiable as a “U.S. Person” under relevant regulations.