Conflicts & New Business Specialist in Chicago, Illinois at Sidley Austin LLP

The Conflicts & New Business Specialist supports the Conflicts & New Business Manager and Senior Director in managing the department's core operational functions, including helpline support, client and matter intake, and data administration. The Specialist serves as a primary point of contact for attorneys, legal assistants, and staff seeking assistance with new business intake, client matter maintenance, and the triage of complex or sensitive matters. In this role, the Specialist is responsible for opening and maintaining client and matter records in Intapp and 3E, and for ensuring the accuracy and integrity of data across the Firm's conflicts database and accounting systems. The Specialist also supports audits and internal review requests and adapts to evolving workflows and technologies in support of the department's broader operational objectives.

Duties and Responsibilities:

• Serve as a point of contact for the department helpline, responding to inquiries from attorneys, legal assistants, and staff regarding new business intake and client matter status.
• Triage helpline requests and escalate complex or sensitive inquiries to appropriate team members.
• Provide clear, professional, and timely communication in response to all requests.
• Open new client and matter records within Intapp and 3E, ensuring data accuracy and consistency.
• Assist with matter maintenance tasks, including updates to client and matter records and attorney assignments.
• Provide operational support for client and matter maintenance requests, New Business Form processing, and retrieval of engagement letters and related documentation.
• Enter and maintain accurate data in the Firm's conflicts database and accounting system.
• Perform database searches and generate reports as requested.
• Assist in identifying and resolving data discrepancies or duplicate records.
• Learn and adapt to system updates, enhancements, and new workflows as implemented.
• Support testing and validation of Intapp system updates and integrations.
• Support audits, internal reviews, and data requests related to conflicts and risk management.
• Provide additional operational support as the department's needs evolve.

Education and/or Experience:

Required:

• Bachelors degree or minimum of 2 years of experience in a law firm or data administration role.
• Strong written and verbal communication skills.
• High attention to detail and ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office applications.

Preferred:

• Experience with Intapp Open, Intapp Terms, or similar conflicts/risk management applications.
• Familiarity with 3E (Thomson Reuters) and NetDocuments.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

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The target salary range for this role is:

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.

Sidley is an elite global law firm with a known reputation of deploying innovative strategies to achieve powerful results.