Accounts Payable Specialist in Los Angeles, California at The J. Paul Getty Trust

Accounts Payable Specialist

US-CA-Los Angeles

Job ID: 2026-4852
Type: Regular Full-Time
# of Openings: 1
Category: Accounting/Finance
Getty

Overview

The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Operating under regular supervision, this role routinely collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently.

Responsibilities

• Responsible for processing PO and non-PO invoices, including verifying any sales and use tax that may or may not be required and any withholding on out-of-state or foreign suppliers
• Review the invoices for appropriate documentation and process 2-way and 3-way matching against Purchase Orders and Receipt records
• Route invoices through workflow approval chains and investigate invoice exceptions (e.g., price or quantity variances, missing receipts, budget discrepancies)
• Prepare daily pay cycles to provide timely and accurate payments (checks, ACH, ePayables, Zelle, domestic and international wire transfers)
• Prepare weekly travel and expense processing
• Communicate, resolve discrepancies, and AP related inquiries from the suppliers and Getty sta
• Research and resolve pending and returned payments, including void, reissue, or cancel liability
• Reconciles supplier statements, investigates past-due invoices, payment reminders, and resolves invoice issues
• Maintains accurate and clear records of all activities, as required
• Supports supplier management activities, such as communicating with suppliers to address inquiries and resolve outstanding issues
• Assists in the month-end closing responsibilities
• Contributes to process mapping initiatives and Standard Operating Procedure (“SOP”) document drafting for the Accounts Payable department
• Completes special projects and miscellaneous assignments as required
• Perform ad-hoc Accounts Payable related tasks assigned

Qualifications

• High School Diploma/GED
• Bachelor's degree in Accounting or Finance related field preferred
• 5+ years accounting support experience
• Minimum 3+ years of hands-on experience using Oracle Accounts Payable (11i and/or R12)