Project Coordinator in Calgary, Alberta at Priestly Demolition Inc.

Join the Award-Winning Team at Priestly Demolition

We don’t just tear things down; we clear the way for what’s next. At Priestly Demolition, we’re proud to lead the industry with award-winning projects, cutting-edge equipment and a team-first mindset. From major infrastructure removals to complex, high-risk takedowns, our work has earned us global recognition, including multiple World Demolition Awards and repeat spots on Canada’s Best Managed Companies List.

We take safety seriously. It’s at the core of everything we do. With an in-house safety team, engineering department, extensive training programs, and a culture of accountability, we make sure every member of our crew gets home safe.

We’re also proud to lead the charge in environmental stewardship, recycling materials on-site and using sustainable practices that protect the communities we serve. And when it comes to people, inclusivity isn’t just a value, it’s a promise. We believe great work comes from diverse voices, strong teamwork and a supportive environment where everyone can thrive.

Our core values are extremely important to us. Are they aligned with yours?

Safety – We believe in protecting generations. We recognize the impact of our actions and take responsibility for protecting our people, communities, and the environment.

Family – We believe we’re stronger together. We are family who builds communities on a firm foundation of trust and respect.

Integrity – We believe in doing what’s right. We build long-term partnerships through integrity, generosity, and the highest accountability to each other and our clients.

Innovation – We believe demolition drives progress. We create opportunities by challenging ourselves and intentionally pushing the boundaries of what’s possible.

Primary Purpose of Position:

Priestly Demolition is seeking a Project Coordinator to join our Calgary office. In this role, you will support the successful planning, coordination, and execution of demolition projects by assisting with project administration from project start-up through to close-out. Working closely with Project Managers, you will help keep projects organized, on schedule, and operating efficiently. Responsibilities include coordinating project documentation, tracking project costs and progress, supporting procurement activities, maintaining accurate project records, and ensuring project information is communicated effectively throughout the project lifecycle. This position is primarily office-based, with occasional travel to project sites as required.

Job Duties

• Responsible for project cost reporting by way of reviewing and approving foreman daily logs, preparing purchase orders, preparing subcontracts, and cost coding trucking tickets and other miscellaneous job expenses.
• Assist with project deliverables and execution from Start up to completion and financial close out.
• Assist the PM in the drafting and issuance of project proposals, Requests for Information, Requests for pricing, budgets, cash flows, and preliminary schedules.
• Track the progress of work on site through the use of takeoff software.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Create and maintain Viewpoint operations reports for VP, Business Operations and Project Manager on an ongoing basis.
• Review and maintain B2W Track reports for VP, Business Operations and Project Manager on an ongoing basis.
• Effectively and accurately communicate relevant project information to the client and project team.
• Ensure clients’ needs are met in a timely and cost effective manner.
• Review project documentation - i.e. contracts/drawings/specs - and ensure documents are complete and up to date.
• Issue, follow-up and track Contracts, Letters of Intent, Purchase Orders, Submittals, etc.
• Assist the PM in the review of subcontractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
• Price Time and Material (Work Authorization) forms according to posted PDI price list.
• Track & manage change orders and T&M work authorizations in the database.
• Assist in monthly progress billing and ensure invoices are submitted for ongoing projects every month.
• Create and maintain job binders for the field and the office.
• Maintain electronic job file by ensuring all project documents are appropriately filled and available.
• Prepare substantial completion certificates and ensure all required project close out documents are obtained.
• Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.

The responsibilities outlined above describe the general nature of this role and are not intended to be an exhaustive list. Additional duties may be assigned as required to support business needs.

Requirements

• College, University or equivalent degree in a related discipline (i.e. Construction/Project Management).
• 3+ years’ experience supporting Project Managers in the delivery of Demolition/ Construction projects.
• Proficient in Microsoft Office Suite.
• Demonstrated willingness to be adaptable and flexible to changing priorities.
• Familiarity with demolition methods and legislation.
• Strong preference will be given to candidates with construction software experience. Specifically Viewpoint, B2W, Bluebeam, and Microsoft Project.
• Experience in the field of demolition is definitely an asset.

Work Conditions

• Safety equipment will be required, e.g. steel-toed safety boots, safety glasses/goggles, etc.
• Hazards associated with the trade.
• Work both indoors and outdoors.
• Manual dexterity required.
• Interacts with employees, management and the public at large.
• Sitting, standing, bending and walking.