Procurement and Contracting Administrative Specialist III (Public Works) at City of Commerce City – Commerce City, Colorado

Welcome to Our Team!

At the City of Commerce City, we're more than just a workplace—we're a collaborative community dedicated to making a difference. We pride ourselves on our core values: integrity, collaboration, innovation, respect, and excellence. We believe in creating an environment where every team member feels valued, supported, and empowered to grow. If you’re a proactive, detail-oriented person eager to contribute to our city's success, we encourage you to apply and join our dynamic team!

About the Role:

As our Administrative Specialist III - Procurement, you'll be a key part of the Public Works Department's operations. This role is vital to our procurement and contracting activities, giving you the opportunity to interact with City staff, vendors, contractors, and citizens. You'll play an integral part in the efficient functioning of our city and contribute to a friendly and collaborative workplace.

**What You’ll Do:**

• Provide complex administrative support to management and staff.

• Research, analyze, and maintain vital data records.

• Manage financial records, track payments, and streamline processes.

• Coordinate meetings and organize workspaces.

• Draft correspondence, reports, and presentations.

• Handle procurement and contracting activities with stakeholders.

• Assist with bid documents, legal paperwork, and project file maintenance.

• Track division contracts and important deadlines.

• Support department staff in procurement policies.

• Administer contracts and ensure regulatory compliance.

**What You'll Bring:**

• Strong business writing and office procedure skills.

• Advanced proficiency in Microsoft Office.

• Exceptional attention to detail and time management.

• Solid communication skills and teamwork ability.

• Adaptability to changing priorities.

• High professionalism and customer service commitment.

• Procurement and contracting experience is a plus.

Why You'll Love Working Here:

• A Welcoming and Supportive Environment: We're a close-knit team that believes in open communication, mutual respect, and a positive atmosphere
• Opportunities for Growth: We support professional development and offer opportunities to expand your skills and advance your career
• Meaningful Work: You'll contribute to the smooth functioning of our city, making a tangible difference in our community
• Competitive Benefits: We offer a comprehensive benefits package to our employees
• A Chance to be Creative: We value innovative ideas and individual contributions

We care about our employees and offer a generous benefits package: health and wellness benefits, a 6% retirement contribution match and a 2% 457 Deferred Compensation match, PTO, work/life balance, and more.

We value diversity and inclusivity in our workplace and encourage candidates of all backgrounds to apply. We are committed to creating a welcoming and supportive environment for all employees. If you're ready to embark on a rewarding career with the City of Commerce City, we encourage you to apply!

Be A Part Of It and contribute to Commerce City's vibrant growth and development as we strive to provide exceptional services and foster a thriving community.


High school diploma or equivalent. Associate’s degree in a related field is strongly preferred.
At least five years of experience providing administrative support that includes the use of personal computers; a strong customer service is required. Procurement and contracting experience are a plus.

An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered.

Knowledge of:

• Business writing, spelling, grammar, punctuation, and proper word usage at a higher level
• Office procedures and practices to include appropriate record keeping
• Commerce City and municipal government functions
• All Microsoft Office software at the advanced level

Skill in:

• High attention to detail.
• Strategic thinking.
• Ability to adapt to change.
• Integrity.
• Impeccable time management skills.
• Problem solving skills.
• Strong communication skills.

Ability to:

• Maintain high level of professionalism and exhibit quality customer service skills to both internal and external customers
• Communicate effectively with others in person over the telephone and in writing
• Adapt to frequently changing priorities and deadlines
• Remain calm while working in a fast-paced office with constant interruption