Warehouse Manager in Beacon, New York at Cafe Spice

Cafe Spice is a family-owned food manufacturer based in New York's Hudson Valley, with production operations in Beacon, NY. We take food safety, quality, and our people seriously, and we invest in training every team member from day one.

We're looking for a hands-on Warehouse Manager to keep our production lines running smoothly. You'll make sure production always has the right materials, in the right quantities, at the right time. You'll own receiving, storage, and issuance of raw and packaging materials, keep inventory accurate in SYSPRO, and lead and develop a team of warehouse clerks. You'll have real authority to set warehouse procedures and make day-to-day decisions on staffing, scheduling, and layout.

Receiving, storage and issuance

• Direct receiving, inspection, labeling, put-away, storage, and issuance of raw and packaging materials, and write and improve the procedures behind them.
• Verify every delivery against the purchase order, checking condition, temperature, lot, and date codes; segregate rejected or held material and report it to Purchasing and Quality.
• Issue materials to production on time and accurately, and flag potential shortages early to Production, Purchasing, and the Plant Manager.
• Maintain FIFO/FEFO rotation, organized storage, allergen segregation, and clear hold and quarantine status.
• Make sure maintenance parts, equipment, and other deliveries are received and the right department is notified.
• Coordinate with the Shipping Manager on dock scheduling, shared space and equipment, and handling of rejected material.

Inventory accuracy

• Own inventory accuracy in SYSPRO, with every receipt, issue, transfer, and adjustment posted correctly and on time.
• Keep paperwork outside SYSPRO organized and routed to the right teams: invoices to Accounting, packing slips and bills of lading to Purchasing, and certificates of analysis to FSQA.
• Run cycle counts and physical inventories, and drive variances to root cause.
• Keep traceability records ready for mock recalls and customer or regulatory audits.
• Report on inventory accuracy, variances, material movement, and productivity to the Plant Manager and COO.

Team leadership

• Lead, schedule, and assign warehouse clerks across all production shifts, and manage overtime within budget.
• Train clerks on procedures, SYSPRO, scanning, material handling, forklift operation, GMPs, and safety.
• Take part in hiring, onboarding, coaching, and performance reviews, and hold the team to high standards.

Food safety and workplace safety

• Enforce GMPs, allergen controls, sanitation, pest control, and cold chain requirements, partnering with our FSQA Manager on audits and FSMA and FDA requirements.
• Keep the warehouse clean, safe, and OSHA compliant, including forklift certification, PPE, and housekeeping.
• Set and monitor security and access controls over inventory.
• Inspect warehouse equipment and coordinate repairs and preventive maintenance.

Performance and improvement

• Manage the warehouse operating budget for labor, supplies, and equipment.
• Track and improve inventory accuracy, on-time issuance, cycle count completion, and receiving turnaround.
• Work across Production, Purchasing, Quality, R&D, and Planning to solve material issues and improve layout, capacity, and processes.

• A bachelor's degree in Supply Chain, Operations, Logistics, Business, or a related field, or 4+ years of equivalent warehouse, inventory, or materials management experience.
• At least 2 years supervising and training warehouse employees.
• Working knowledge of GMPs, FSMA, allergen control, lot traceability, and FIFO/FEFO.
• Experience with SYSPRO or a similar ERP, including inventory transactions and cycle counting, plus strong Excel and Microsoft Office skills.
• A current forklift certification, or the ability to get one within 30 days of hire.
• Strong organization, analytical thinking, and attention to detail.
• Leadership and communication skills that build accountability on a team.
• Ability to lift or move up to 50 lbs. with or without reasonable accommodation.
• Flexibility for early starts, extended hours, and occasional weekends to support production.

Nice to have: experience in food manufacturing, food distribution, or another regulated environment.

This role is on the floor of a food manufacturing facility, in both dry storage and refrigerated areas (40–50°F). Expect long periods of standing and walking, frequent pushing, pulling, stooping, and bending, and regular use of forklifts, pallet jacks, and scanners.

At Cafe Spice, you're not just another name on an org chart. As a family-owned company, we know our people, value their ideas, and give leaders the room to make a real difference.

• Competitive benefits: we offer a competitive pay and benefits package, including health coverage and a 401(k) plan, to support you and your family.
• Real ownership: you'll have the authority to shape warehouse procedures, layout, and team structure, and see the impact of your decisions every day.
• A close-knit team: work side by side with Production, Purchasing, FSQA, and leadership in a collaborative, supportive environment where your voice is heard.
• Growth and development: we invest in training from day one and support your professional growth as the company grows.
• Pride in what we make: help bring quality food to customers, backed by a strong commitment to food safety and doing things the right way.