Legal Assistant - Personal Injury (On-Site) at Farah & Farah – St. Augustine, Florida

Since 1979, Farah & Farah has been dedicated to helping clients in our community, and we’re excited to grow our winning team! This is a fantastic opportunity for someone who values hard work, seeks a supportive work environment, and wants to make a difference.

What You’ll Do:

As a Legal Assistant, you’ll play a vital role in supporting our legal team and ensuring that our clients receive exceptional service. Additionally, you are the first point of contact for the entire organization . This requires a positive attitude and a polished professional appearance. This position will multi-task a variety of office activities to make sure the office runs successfully. Your responsibilities will include:

• Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel
• Providing administrative support to attorneys and enhancing overall office efficiency.
• Communicating with clients, field associates, and vendors to ensure smooth operations.
• Preparing case summaries and materials for mediation, helping to organize team case reviews.
• Conducting thorough research to gather case-relevant information.
• Typing and filing legal documents and correspondence with attention to detail.
• Answering phone calls, taking messages, and directing inquiries appropriately.
• Ensure main voicemail reflects office closings, special events as well as posting office closed signs
• Scheduling meetings, travel plans, and conference rooms for attorneys, clients and vendors
• Receiving and forwarding incoming faxes
• Receives, sorts, and distributes office mail
• Maintaining updated contact inventories and facilitating deadlines with timely reminders.
• Ensuring compliance with company policies and procedures.

What We’re Looking For:

We want candidates who have:

• Proven experience as a Legal Assistant or Legal Secretary in Pre-Suit/Pre-Litigation Personal Injury law.
• Polished professional with outgoing attitude, be a team player and love to make the guests feel at home.
• Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment.
• Outstanding time-management and typing skills with proficiency
• Proficiency in MS Office and familiarity with legal technology.
• Strong communication skills in English; bilingual is a plus!
• Experience with case management software.
• Excellent organizational skills and the ability to juggle multiple tasks effectively.
• Outstanding time-management and typing skills.
• A detail-oriented mindset and the ability to work autonomously.
• A professional demeanor, including attire and attendance.

Benefits We Offer:

• 401(k) with matching contributions
• Comprehensive health, dental, and vision insurance
• Life insurance and short-term disability coverage
• Paid time off and an employee assistance program
• Health savings account
• Referral program

Schedule:

• Full-time, 8-hour shifts
• Monday to Friday
• Onsite in a professional office setting

Equal Opportunity Statement:

At Farah & Farah, we believe in creating an inclusive workplace where everyone feels valued. We are an equal opportunity employer and prohibit discrimination and harassment of any kind, ensuring a respectful environment for all.

E-Verify:

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm your authorization to work in the U.S. If E-Verify cannot confirm your authorization, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or the Social Security Administration (SSA) to begin resolving the issue before any action can be taken against you, including termination of your employment. Employers may only use E-Verify once you have accepted a job offer and completed the I-9 Form.