Administrative Program Technician in Portland, Oregon at Portland, OR (Marquam Hill)

Maintaining Records & Documentation:

• Ensuring accurate and up-to- date employee personnel and Kronos records, managing physical and electronic files, and adhering to strict confidentiality and privacy regulations

Scheduling & Coordination:

• Inputting and retrieving information from systems, TeleTracking, HIMMS and Inmar; running reports to provide data to departmental and organizational leadership, and assisting with data analysis to identify trends and patterns in operations and staffing.

Communication & Customer Service:

• Providing telephone support, dispatching support when necessary, responding to inquiries from various stakeholders (nursing units, ancillary units, colleagues, external partners)

Office Administration:

• Assisting with new hire interviews, scheduling and onboarding new employees; creating and updating daily and monthly schedules with leadership, supports updating and creating program policy and procedurals, managing inventory of supplies and equipment, ordering supplies, processing invoices, filing documents, and performing other general office duties to ensure smooth operations

Compliance & Auditing:

• Monitoring processes for efficiency and accuracy, conducting audits for documentation and environment compliance, and ensuring adherence to health data regulations and standard; identifies operational strengths and weaknesses, problems or areas of noncompliance and recommends corrective action; complies and writes training summary reports

Other Duties as Assigned

• Healthcare or hospital experience.
• Experience in safe transporting of patients, specimens, blood products, equipment and supplies, training and compliance experience.