Program Assistant in San Diego, California at SAN DIEGO WORKFORCE PARTNERSHIP INC

The San Diego Workforce Partnership is the leader for innovative workforce solutions in San Diego County. We fund and deliver job training programs that enable all job seekers to develop the skills and knowledge needed for in-demand careers. Our vision is that every business in our region has access to a skilled workforce, and every job seeker has access to meaningful employment. We seek to earn trust and inspire growth in every action we take.

Position Summary

Under the direction of the Vice President Programs, the Program Assistant is responsible for working directly with the VP of Programs to process administrative needs for the department including but not limited to purchase requests, scheduling meetings, appointments, and events, as well as assisting staff with training provider invoicing by working closely with subcontractors & staff to ensure accurate submission of invoices and collecting all required back-up documentation. The Programs Assistant will work closely in collaboration with the Finance & Operations departments and the Programs Directors to ensure timely invoicing, data entry, accurate record keeping and tracking of expenditures.

Essential Functions    

1. Direct assistance to the VP of Programs, preparing board meeting documents, scheduling and maintaining and internal communications.
2. Keep accurate written records, data entry, and files that are necessary to meet program requirements.
3. Closely review invoices and records for accuracy.
4. Track expenditures and maintain a record of all submissions.
5. Follow internal policies and procedures, as outlined in SDWP Operations Manual.
6. Coordinate with department in for staff meetings, trainings, and collaborative functions.
7. Entrusted responsibility of prioritizing and safeguarding the best interests and assets of the organization, its reputation, and its integrity.
8. Effectively collaborate with internal departments including Finance, Operations, Client Services, and all Programs Department to efficiently and timely process service agreements, board documents, invoices, and vendor payments.
9. Track participant progress in Cal E-Grant, CalJOBS, and/or Salesforce databases.
10. Effectively receive feedback and demonstrate continuous improvement and development of personal performance.
11. Perform other related duties as assigned.

Fundamental Job Requirements  

• Associate degree in office administration or related field.
• One to two (1-2) years’ office administration experience.
• Experience in workforce development.
• Excellent verbal and written communication skills.
• Acute attention to detail, commitment to excellence and high standards.
• Computer proficiency, particularly with the Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.

Desired Requirements

• Bachelor’s degree in business administration or related field.
• Knowledge of Workforce Innovation and Opportunity Act (WIOA).
• Salesforce experience.
• An empathetic, person-centered approach to case management.

Our Values 

Compassion. Collaboration. Opportunity.

We Love to Take Care of Our Workforce Associates–

We offer a great work environment, a culture that values individuality and inclusion, collaborative and innovative teams, and a competitive pay and benefits package. Our benefits include: PTO, PTO sell-back program, generous employer-paid benefits (platinum plans), company-paid learning and professional development program, pension plan and 457 retirement plan additional employee wellness. Compensation for this position ranges from $25.75-$36.05.

In the spirit of pay transparency, we are excited to share the base salary range for this position. If you are hired at San Diego Workforce Partnership, your final base salary (within the pay range), will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer generous benefits and retirement plans.

At the Workforce Partnership, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, and the work that we do in the communities we serve. We are proud to be an equal opportunity workplace for all. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Auxiliary aids and services are available upon request to individuals with disabilities.

San Diego Workforce Partnership is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state, or local law.