Accounts Payable Specialist at Redwood Communities Inc – Seattle, Washington

Job Title: Accounts Payable Specialist
Location: Seattle, WA 98104
Salary Range: $34.00 - $36.00 Hourly
Position Type: Full Time

Category: Accounting
Level: Experienced
Description: Description

Who We Are

Redwood Communities, Inc. (“Redwood Communities”), an affiliate of Redwood Housing, is a multifamily property management organization that manages affordable housing communities throughout the country. To date, Redwood Communities has assembled a best-in-class team that currently manages a growing portfolio of properties and has built strong working relationships with government agencies and leading non-profit organizations to raise the standard of living for our communities.

Benefits

• Exceptional medical benefits: We cover more than 90% of medical premiums, and employees have the option of a 100% employer-paid HSA medical plan.
• 100% company paid dental and vision benefits for employee coverage.
• Healthcare and dependent care flexible spending accounts.
• Company paid life insurance, AD&D
• Best-in-class voluntary insurance benefits.
• Pre-tax and Roth 401(k) programs with a company match equal to 100% of the first 6% contributed by the employee.
• Employee assistance program (EAP) with 24/7 counseling services.
• 3 weeks of paid time off each year.
• 12 paid holidays each year & 1 floating holiday.

About the Position

The Accounts Payable Cleark is responsible for processing vendor invoices, management AP approval workflows, and maintaining accurate financial records across the portfolio. This position reports to the Accounts Payable Supervisor. This role plays a key part in ensuring timely and compliance payments while supporting the broader accounting and property management teams. This individual must be able to function effectively in a dynamic environment with little supervision and be passionate about joining a fast-paced, mission driven organization.

Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

• Process vendor invoices timely and accurately by matching them to approved purchase orders for multiple properties.
• Strong attention to detail and analyzing invoices, PO and workflow process ensuring proper coding and approval of invoices in accordance with company policies.
• Managing accounts payable using RealPage, RUM and other programs.
• Reconcile vendor statements and resolve discrepancies in timely manner.
• Collaborate with Accountants, Property Managers, and Regional Team to resolve PO and invoice issues.
• Stay organized with up-to-date AP files and records.
• Maintain accurate vendor records and ensure compliance with 1099 reporting requirements.
• Processing 1099 forms.
• Assist with month-end and year-end close process.
• Support internal and external audits by providing documentation and transaction history.

Knowledge, Skills and Abilities:

• Excellent communication skills, both written and verbal, with strong attention to detail.
• Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
• Proactive, organized, and adaptable with the ability to manage multiple tasks in a fast-paced environment.
• High level of professionalism, ethics, and integrity.

Qualification: Qualifications

• At least 3 years’ experience in Accounts Payable.
• Advanced proficiency in Microsoft Office and Excel, as well as RealPage experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, see, talk and hear. The employee is occasionally required to stand; walk; use hands and fingers; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

• Valid driver’s license and insurance.
• Ability to work inside and outside in various weather conditions.
• Must be able to speak, read and write English in a manner sufficient to carry out duties.
• Successful completion of background check.
• Must be legally qualified to work in the U.S. meeting I-9 guidelines.

Attendance: Position requires on-call status and flexibility to work any hours necessary to complete the job. Work schedules and location assignments are subject to change.

Redwood Communities is an Equal Opportunity Employer.