Project Coordinator (EVOME) at Woodwell Climate Research Center Inc

Mission:Woodwell Climate Research Center (Woodwell Climate) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing, top-ranked, independent non-profit climate research institute whose mission is to advance science-based climate policies through scientific research and outreach. Our world-leading research and impact helps individuals, organizations, corporations, communities, and nations understand the realities of climate change, recognize the impact on our planet, and embrace the urgent action needed to safeguard the future of life on Earth.

Summary:

Join Woodwell Climate Research Center’s Evolving Meta-Ecosystem Institute (EVOME) team as a Project Coordinator. EVOME is a large, National Science Foundation (NSF) funded, interdisciplinary research institute focused on ecological dynamics, integration, and workforce development. This position plays a key role in coordinating scientific, administrative, and logistical activities across multiple institutions, field sites, and research teams. As the Project Coordinator, you will work closely with EVOME leadership, investigators, trainees, and administrative staff to ensure smooth day-to-day operations and effective communication across the Institute. This position offers the opportunity to contribute to a collaborative, interdisciplinary institute addressing ecological change and sustainability.

Responsibilities include but not limited:

Coordinate meetings, workshops, and project activities across EVOME teams and partner institutions to ensure the project is on schedule

Provides administrative and logistical support including meeting arrangement, progress tracking and documentation

Support NSF reporting and internal progress tracking (quarterly and annually) by collecting inputs, maintaining documentation, and preparing drafts

Assist with budget tracking, subaward coordination, no-cost extensions, and rebudget documentation in collaboration with administrative staff

Maintain shared project timelines, records, and collaborative documents

Serve as a point of contact for investigators, students, postdocs, and partner institutions

Support onboarding of students, postdoctoral researchers, and research assistants

Assist with field logistics, including travel, housing, and equipment coordination

Track deliverables, deadlines, and action items to support timely project progress

Must have the Following Knowledge, Skills and Abilities:

Research coordination, project management, or scientific program support experience

Excellent interpersonal and communication skills are essential to proactively manage tasks and other people to meet firm deadlines

Strong organizational and problem-solving skills

Ability to take initiative, and manage multiple tasks independently while working collaboratively in a team

Workflow, automation, key metrics within project management

Proficient with Google Workspace (Drive, Docs, Sheets, shared calendars)

Project management knowledge and tools such as Asana

Knowledge of financial or grants management systems such as Sage preferred

Prior experience supporting NSF-funded or interdisciplinary research programs as well as working across multiple institutions or field-based research teams preferred

Biology, ecology, conservation science, or a closely related field preferred

Willing and able to travel to attend Institute meetings at various locations

Qualifications:

2+ years of professional relevant experience

Bachelor’s degree

Work Environment:

The functions of this role are conducted indoors

Hours of Work:

This role is paid on a salary basis.

Typically, full-time employees work 40 hours during a Monday through Friday workweek. However, this is a salaried position. Therefore, the individual is expected to work as required to complete the duties of the position. This may mean weekend hours and/or hours beyond 40 per week.

Application review will begin immediately.

Desired Start Date: February 2026

Fixed-term: Initial appointment 1 yr, with potential to extend for 4 years, depending on funding

Classification and Compensation: This is a full-time, salaried, exempt position, the annual salary range is $50,000 + dependent on qualifications/experience. Woodwell offers a generous benefits package.

Location: Falmouth, Massachusetts, hybrid, 2-3 days per week

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position and curriculum vitae as a single PDF to our career’s portal.

Please visit Woodwell's website to learn more about Woodwell’s work.

Located on a 10-acre campus near the village of Woods Hole, the Woodwell Climate Research Center (Woodwell) is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members and is excited to welcome new employees to this work.

Woodwell Climate is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.