Accounts Payable Specialist at Aaction Rents – Santa Rosa, California

Aaction Rents is seeking a detail-oriented Accounts Payable Specialist to manage all aspects of accounts payable across multiple locations. This position plays a critical role in maintaining strong vendor relationships and ensuring accurate, timely processing of payments.

The ideal candidate will be organized, responsive, and comfortable working in a high-volume environment where accuracy and follow-through matter.

This role provides financial, administrative, and clerical support by processing, verifying, and reconciling invoices and statements. The Accounts Payable Specialist helps ensure expenses are controlled and payments are completed accurately and on schedule.

• Review invoices for appropriate documentation and approval prior to payment
  
• Process check requests and manage semi-monthly check runs
  
• Prepare vendor payments, including check preparation and online payments
  
• Reconcile vendor statements and resolve discrepancies
  
• Maintain and update vendor files
  
• Monitor discount opportunities
  
• Ensure credits are received for outstanding memos
  
• Monitor utility bills for cost variances and report concerns to Store Managers
  
• Resolve purchase order, contract, invoice, and payment discrepancies
  
• Process 1099 maintenance and year-end reporting
  
• Process monthly partner draws and store rents
  
• Monitor and process loan payments
  
• Provide backup support for daily Cashflow and ADV reports
  
• Provide backup support for Accounts Receivable functions, including phone support and ROA processing
  
• Monitor and reconcile company credit card accounts in coordination with Store Managers
  
• Maintain consistent communication with all stores and departments
  

This role requires a strong service mindset toward both internal and external partners. The Accounts Payable Specialist must:

• Understand internal and external customer needs
  
• Respond promptly and professionally
  
• Prioritize business outcomes and operational efficiency
  
• Communicate clearly with the Controller, General Manager, Store Managers, and staff
  

Education

• High school diploma or equivalent required
  

Experience

• Minimum 2 years of high-volume Accounts Payable experience
  

Skills & Knowledge

• Strong attention to detail and organizational skills
  
• Ability to manage multiple tasks and deadlines simultaneously
  
• Knowledge of accounting principles and procedures
  
• Experience with QuickBooks or comparable accounting software
  
• Proficiency in Excel and Microsoft Office
  
• General Ledger knowledge preferred
  
• Strong written and verbal communication skills
  

• Frequent use of computer, keyboard, mouse, and 10-key
  
• Work performed seated or standing
  
• Occasional squatting, reaching, pushing, and pulling