Coordinator, Academic and Development Planning in Cambridge, Massachusetts at Harvard University

Harvard University
Position Title: Coordinator, Academic and Development Planning

Req ID: 66553BR

School or Unit: Alumni Affairs and Development

Description: Job Summary

Alumni Affairs and Development (AA&D)

Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

Position Description

This full-time position is responsible for numerous administrative and project management functions for the Academic and Development Planning (ADP) team, part of FAS Development Resources and Planning group within FAS Development, under the supervision of the Associate Director, Academic and Development Planning.

• This position will coordinate the daily activities of ADP, providing the team with editorial, design, and administrative support for content production and development in support of major and principal gift fundraising; provide administrative, research and data analysis support of the team and the FAS-wide priorities planning; and administer and oversee the content and design of ADP's intranet pages.
• This position requires the ability to maintain strong and positive working relationships with development colleagues and members of the FAS administration. The successful candidate should demonstrate a high level of organization, professionalism, and discretion.
• Coordinates a variety of ADP activities and projects, including editorial workflow via the WorkFront project management system; responsible for proofreading and style sheet conformity of development communications in a wide array of genres; may use InDesign to design approved copy into content formats.
• Provides administrative, research, data analysis, and meeting support for a variety of team projects, which may include priorities planning, emerging priorities, principal gifts, gift planning and fundraiser education trainings and contents, feasibility studies, and multi-year planning.
• Supports ADP team administrative systems, ensuring accurate record keeping and file management. Supports drafting and creation of "best practices" guidelines and protocols for fundraiser education and team gift opportunity development.
• Supports the implementation of ADP internal communications strategy, proactively updates and maintains ADP content on the AA&D intranet Source page.
• Cultivates and maintains relationships between ADP and other departments within AA&D, including frontline fundraising teams, Operations, Alumni & Development Services, Development Communications, Donor Relations, and the University Development Office.
• Attends required AA&D and FAS training sessions, meetings and events.
• The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position.

Basic Qualifications

Minimum of 2 years' full-time work experience in university fundraising or transferrable experience.

Additional Qualifications and Skills

• Bachelor's degree preferred
• Must have excellent written and oral communication skills. Previous experience with editorial workflow and experience as a proofreader and applying a style guide to print and digital content preferred.
• Must have excellent interpersonal and communication skills necessary to develop successful working relationships with diverse members of the University community and establish and promote effective working partnerships.
• Must be diplomatic and flexible and possess the ability to prioritize and handle multiple tasks in a fast-paced, deadline-oriented environment.
• Must have strong research skills and resourcefulness as well as strong attention to detail.
• Must have excellent computer skills; experience with Windows, Excel, PowerPoint and InDesign preferred.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-JP1

Department Office Location: USA - MA - Cambridge

Job Code: 403040 Coordinator II

Job Function: Alumni Affairs and Development, General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 055

Department: Alumni Affairs & Development
Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.