Payroll Administrator in Live Oak, Florida at Florida Sheriffs Youth Ranches

The Payroll Administrator is responsible for the timely, accurate, and confidential administration of the agency's payroll processes. Primary responsibilities include processing payroll; maintaining payroll and HRIS records; administering payroll-related benefits and deductions; preparing payroll reports; ensuring compliance with applicable federal and state laws, regulations, and agency policies; and providing payroll support to employees and agency departments. Work is performed in accordance with established policies, procedures, and deadlines. The employee is expected to exercise sound judgment, discretion, and confidentiality while organizing work, establishing priorities, and completing assignments independently with minimal supervision.

The Payroll Administrator is directly responsible to the Director of Human Resources.

This position is classified as non-exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.

1. Processes payroll, including review and validation of employee time records, in accordance with established deadlines while maintaining accurate payroll records.
2. Serves as the primary administrator of the payroll and HRIS systems and as the primary liaison with the agency's payroll service provider. Processes vendor invoices and submits payroll deductions to benefit vendors in accordance with established schedules.
3. Processes employee separations, including voluntary and involuntary terminations and related payroll transactions within the organization's HRIS and payroll systems, ensuring the accuracy of employee records, final pay, and compliance with applicable policies and regulations.
4. Prepares Group Term Life (GTL) reports and administers GTL-related payroll processing within the organization's HRIS and payroll system. Ensures taxable GTL benefits are correctly applied or removed based on employee eligibility, benefit elections, and employment status changes.
5. Performs payroll-related allocations and accrual calculations and provides required information to the Accounting Department on a monthly, quarterly, and annual basis.
6. Prepares required payroll reports, surveys, and documentation, including employment verifications, new hire reporting, workers' compensation reports, audit reports, EEO reports, Board reports, and statistical information.
7. Maintains employee rehire records for the agency's Employee Recognition Program, prepares Employee Recognition reports, and distributes reports in accordance with established deadlines.
8. Provides payroll and salary information to support budget development, funding bill reviews, audits, and other organizational reporting requirements.
9. Assist with other Human Resources duties and special projects as assigned by the Director of Human Resource.

EDUCATION AND EXPERIENCE REQUIREMENTS
High school graduate or equivalent with a minimum of four years’ experience in processing payroll and four years of responsible related experience in general office/clerical work or human resources is required. Experience with personal computers and Windows based software and working knowledge of payroll service software (ADP preferred) and applicable payroll laws.

Job Type: Full-Time

Pay: $19.00 per hour

BENEFITS:

• 401(k) Plan with up to 4% company match
• Annual Leave and Sick Leave
• 11 Holidays
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Medical, Dental, and Vision Insurance
• Employee assistance program
• Health Savings Account, Supplemental Life Insurance, Short Term Disability and Aflac products available

We have a very extensive and strict background screening process. We are an equal opportunity employer and a drug free workplace.

Background Screening Requirement
Employment in this position is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement (FDLE) Care Provider Background Screening Clearinghouse, as required by Florida law.
Pursuant to House Bill 531 (2025), applicants are encouraged to review the Care Provider Background Screening Clearinghouse Education and Awareness information available at:
https://info.flclearinghouse.com