Office Coordinator in Bakersfield, California at California Health and Recovery Solutions, PC

Are you an organized, detail-oriented professional who enjoys keeping office operations running smoothly while supporting teams and creating a positive workplace experience?

We're seeking an Office Coordinator to support daily administrative operations, coordinate office activities, and ensure efficient processes within our behavioral health facility. In this role, you'll work closely with facility leadership, Human Resources, corporate teams, and external partners to support office administration, employee credentialing, regulatory compliance, and organizational initiatives.

The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, manages multiple priorities with ease, and enjoys helping others succeed. If you're passionate about organization, collaboration, and providing exceptional administrative support, we'd love to hear from you.

What You'll Do

• Coordinate daily office operations, administrative procedures, and resources to ensure an organized, efficient, and productive work environment.
• Partner with executive and administrative assistants to coordinate assignments, manage priorities, and ensure administrative deadlines and organizational goals are met.
• Manage office supplies, purchasing, inventory tracking, and other administrative resources to support uninterrupted operations.
• Prepare, draft, and organize memorandums, correspondence, reports, and other business documents for leadership review.
• Maintain administrative records, data collection systems, and tracking tools to ensure information is accurate, accessible, and organized.
• Coordinate meeting schedules, shared office spaces, facility activities, and other administrative logistics.
• Serve as a liaison between facility leadership, the corporate office, employees, vendors, and external agencies to facilitate effective communication and coordination.
• Organize office meetings, employee recognition activities, team celebrations, and other initiatives that support employee engagement and workplace culture.
• Partner with Human Resources and licensed healthcare providers to coordinate credentialing activities, primary source verification, and required employee documentation.
• Support HR administrative processes by responding to routine employee inquiries, assisting with benefits-related questions, and directing complex matters to the appropriate HR representative.
• Maintain and audit employee records and credentialing documentation to support compliance with contractual, regulatory, and organizational requirements.
• Identify opportunities to streamline administrative workflows, improve recordkeeping, and strengthen overall office efficiency.

What We're Looking For

Education

• Required: High school diploma or equivalent.

Experience

• Required: One (1) or more years of administrative support, office coordination, or office management experience.
• Required: Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Preferred: Experience coordinating office operations, managing administrative records, scheduling, and preparing business correspondence.
• Preferred: Experience supporting Human Resources processes, employee recordkeeping, or credentialing activities.
• Preferred: Experience working in healthcare, behavioral health, or another regulated environment.
• Preferred: Familiarity with employee credentialing, primary source verification, and compliance documentation.

Why Join Us

As an Office Coordinator, you'll play an important role in supporting the people, processes, and daily operations that help our behavioral health facility succeed. You'll collaborate with facility leadership, Human Resources, corporate teams, and healthcare professionals while gaining exposure to office administration, employee credentialing, compliance, and organizational operations. This position offers the opportunity to develop valuable administrative and coordination skills, contribute to process improvements, and help create a positive, well-organized workplace. Your work will directly support the employees and teams who provide essential care and services to the individuals we serve.

If you're ready to bring your organizational skills, attention to detail, and collaborative approach to a role where you can make a meaningful difference every day, we encourage you to apply.

Perks and Benefits

In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:

• DailyPay
• Tuition Assistance
• Employee Assistance Program (EAP) including free counseling and health coaching
• Company paid life insurance
• Tax free Health Spending Accounts (HSA)
• Wellness program featuring fitness memberships and product discounts
• Pet insurance
• Discount and reward programs for Theme Parks & Attractions, Hotels, Rental Cars, Water Parks, Virtual Events & Shows, Movie Tickets, Gift Cards, and more.

*Eligibility for perks and benefits varies based on employee type and length of service.

You Matter

From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society’s most vulnerable and often overlooked individuals. Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.

For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.

We encourage you to apply! If you are excited about a role but your experience doesn’t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.

We are an Equal Employment Opportunity Employer

We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.

Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.

We are an Affirmative Action Employer in accordance with applicable state and local laws.