Project Controls Specialist in at Providence Engineering and Environmental Group LLC

SUMMARY:

The Project Controls Specialist supports the successful delivery of projects by providing oversight of project controls, documentation, financial processes (budget tracking and contracts), and reporting. This role ensures governance requirements are met through the administration of contractual and project documentation, maintains accurate financial records and reporting to support budget performance, and serves as a steward of project progress. Working closely with project managers and stakeholders, the Project Controls Specialist coordinates project activities, facilitates meetings/correspondence between stakeholders, tracks key milestones and deliverables, and provides timely information that supports informed decision-making, compliance, and overall program success.

MINIMUM QUALIFICATIONS (Knowledge, Skills and Abilities):

• Bachelor’s degree in engineering, construction management, business, finance, or related fields.
• Six or more years of relevant experience in project controls or project management in large infrastructure projects.
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or similar certification preferred.
• Experience working with public utilities, municipalities, and regulatory stakeholders preferred.
• Must possess a valid driver’s license and maintain an insurable driving record.
• Strong organizational skills with exceptional attention to detail and follow-through.

ATTRIBUTES:

• Diplomatic – Outstanding interpersonal and communication skills, including ability to negotiate compromise and demonstrate diplomacy in sensitive situations and to interact effectively with senior management.
• Self-Directed – Shows initiative and the ability to organize oneself.
• Planning/Organizing – Able to prioritize and plan work activities efficiently; organizes or schedules other people and their tasks.
• Business Acumen – Understands business implications of decisions, orientation to profitability.
• Financial Literacy – Understands and applies financial concepts, data, and business metrics.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as a central point of coordination for project governance activities, ensuring required documentation, approvals, and deliverables are completed and maintained throughout the project lifecycle.
• Lead project meetings, status reviews, and governance discussions by preparing agendas, facilitating stakeholder engagement, documenting decisions, and tracking action items to completion.
• Manage project records and contractual documentation, ensuring agreements, amendments, change orders, correspondence, and supporting documentation are accurate, current, and readily accessible.
• Review contracts and project agreements to support compliance with key terms, milestones, scopes, deliverables, reporting requirements, and commercial obligations.
• Coordinate with project teams, contractors, vendors, accounting, and business stakeholders to ensure timely execution of project administration, invoice processing, change management, and closeout activities.
• Maintain project controls systems and documentation repositories, ensuring the accuracy, completeness, and integrity of project information and reporting.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to travel occasionally and on short notice to project sites.
• This is a remote role (work from home/office) with light travel so the work environment will vary based on the incumbent's choice of workspace.
• While performing the responsibilities of the job, the employee is required to speak and hear. The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms and talk or hear. The employee may be required to occasionally lift, push, or pull up to 20 pounds.
• Vision abilities required to perform this job include the ability to view and respond to visual and written materials via a computer screen.

The above job description is intended to describe the general nature and level of work being performed in the described position. This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position.

ADDITIONAL COMPANY INFORMATION:

The above Job Description is a written statement of facts describing the scope, responsibilities, and organizational relationships of this position as it is. It is intended to provide a clear picture of the position’s role within the organization.

This job description is subject to change as Providence Engineering and Environmental Group LLC evolves, and in no way implies that this description includes all the duties associated with this position. Job duties related to this position may be added/removed from the job description as needed. Providence Engineering and Environmental Group LLC depends on its employees to assess current positions and update position description as duties change, responsibilities increase/decrease, technology improvements occur, or because of any other factors which may impact the success of such position.

Providence Engineering and Environmental Group LLC is committed to diversity and is an Equal Opportunity Employer. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. It is the policy of Providence Engineering and Environmental Group LLC to be nondiscriminatory in all matters regarding the selection, recruiting, hiring, termination, promotion, transfer, work assignment, scheduling, compensation of employees, and any or all other terms and conditions of employment. The company does not unlawfully discriminate based on any applicable, legally protected classification or characteristics, including but not limited to race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, ancestry, citizenship, age, physical or mental disability. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at HumanResources@providenceeng.com.

Providence Engineering and Environmental Group LLC is an EEO employer - M/F/Vets/Disabled