Administrative Assistant in Atlanta, Georgia at Cogent Analytics
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Job Description
This is not a passive administrative role. As the right-hand person for the Owner of the company, you’ll be expected to take ownership of tasks, manage a high volume of moving pieces, and stay ahead of what needs to happen next. Some responsibilities are routine, others are one-off or project-based – all require strong follow-through and attention to detail. You’ll also serve as a key point of coordination across internal teams, vendors, and external stakeholders, ensuring communication is clear and execution stays on track. This is a small and growing company, which means the role will include a variety of responsibilities with the opportunity to grow the role as the company expands.
Responsibilities
Coordinate meetings, offsites, and leadership gatherings, including materials, logistics, and follow-up
Track action items and follow up to ensure commitments and deadlines are met
Anticipate needs and help keep leadership prepared for upcoming meetings and priorities
Support planning and execution of internal meetings, events, and cross-functional initiatives
Assist with preparation and organization of reports, presentations, and internal materials sourced from Jobber and QuickBooks Online and leveraging Microsoft Excel
Enter data as needed for insurance and other requests
Check mail and enter bills into Accounts Payable in QuickBooks Online
Post checks to invoices in Jobber
Prepare reports and timesheets for payroll setup
Answer phones
Book appointments
Follow up on Accounts Receivable
Follow up with customers for QA and reviews
Timesheet management for crew
Serve as a coordination point between leadership, internal teams, and external partners
Keep workstreams organized across multiple priorities and stakeholders
Assist with expense reporting review and general administrative support for the bookkeeper
Support light transactional and coordination activities (vendor setup, purchase tracking, etc.)
Coordinate facility-related needs and act as a point of contact for building maintenance at HQ
Support front office coverage and guest coordination as needed
Requirements
Highly organized with the ability to manage multiple priorities and shifting timelines
Proactive and self-directed – identifies what needs to be done and takes action without waiting for direction
Comfortable operating in a fast-paced environment with frequent interruptions and competing demands
Strong follow-through – able to track details and ensure tasks are completed end-to-end
Professional, personable, and service-oriented with strong communication skills
Able to interact confidently with senior leadership and external stakeholders
Willing and able to follow up, push for clarity, and hold others accountable when needed
High attention to detail and strong sense of ownership over work
Resilient and steady under pressure; able to handle a high volume of small tasks alongside larger priorities
Experience & Skills
3–5 years of experience in an executive assistant, administrative, or coordination role supporting leaders
Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
Experience managing multiple priorities and deadlines in a fast-paced environment
Experience handling sensitive information with discretion
Exposure to CRM systems, expense reporting, or basic accounting processes
Experience coordinating events, meetings, or executive offsites
Experience in payroll and time keeping
Why This Role
Direct exposure to leadership and how the business operates
High-trust role with visibility across multiple functions and priorities
Opportunity to take ownership of work that directly impacts execution and follow-through
Variety of responsibilities – no two days are the same
Central role in keeping leadership organized and priorities moving
Stable, established company with long-term growth and no history of layoffs
$20 - $23 an hour