Legal Billing Coordinator (Full-Time, In Office) in Garden City, New York at Jaspan Schlesinger Narendran LLP

Full-service law firm seeking a highly motivated and detailed-oriented Legal Billing Coordinator to handle client invoicing, e-billing, and new file opening within the accounting department. The Legal Billing Coordinator handles the full billing lifecycle for the firm. This role ensures all client invoices are prepared accurately, adhere to fee agreements, and are submitted or distributed on time. You will work closely with partners, legal assistants, clients, and the finance team.

Key Responsibilities

• Generate and distribute monthly pre-bills to attorneys and legal assistants for review.

• Edit, review, finalize and post client invoices.

• Ensure matters are opened in accordance with billing schedules and client guidelines.

• Process write-downs, write-offs, rate adjustments, and matter/time transfers.

• Review attorney time entries and expenses for accuracy, completeness, and appropriate descriptions.

• Finalize and post approved invoices in the firm's financial and time-and-billing software.

• Handle billing structures, including split-party billing, multi-matter discounts, and retainer applications.

• Prepare and transmit LEDES-formatted invoices through various e-billing and vendor portals (e.g., Legal Tracker, CounselLink)

• Monitor e-billing portal status to track invoice acceptances, rejections, and appeals.

• Troubleshoot electronic billing rejections, fix task/activity code errors, and resubmit modified bills.

• Enforce client-specific billing guidelines, fee caps, and submission rules.

• Respond to internal inquiries from attorneys and external inquiries from clients regarding billing details or disputes.

• Support month-end billing processes and run reports.

• Perform conflict checking and open new matters in the accounting software.

Benefits

• 401(k)

• Health, Dental and Vision Insurance

• FSA

• Life Insurance

• Paid Time Off

Qualifications & Skills

• 1 to 3 years of legal billing experience within a law firm.
• Prior experience with legal accounting and billing systems, preferably Juris.
• Familiarity with major e-billing vendor platforms and LEDES data formats.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail, problem solving skills, organizational skills, and ability to meet deadlines.
• Professional communication skills and a collaborative approach to resolving billing issues.
• Ability to handle sensitive information with discretion.

We are an equal opportunity employer and welcome applicants from all backgrounds.