File Clerk in Westminster, California at Beach Cities Toyota Westminster

Job description:

We are currently seeking a File Clerk for our Westminster location. The File Clerk will perform clerical and administrative support tasks for our business office. The ideal candidate must be detail-orientated and be able to work in a fast-paced environment.

WHAT WE ARE LOOKING FOR

• Genuine interest in working in an automotive business office.
• Friendliness, enthusiasm, reliability, with a positive "team-player" attitude.
• Excellent communication, interpersonal, and organizational skills.
• Strong work ethic with the ability to work in a fast-paced, results-driven environment.
• Prompt assistance with courtesy, accuracy, and professionalism.
• Proactive, analytical, and possesses exceptional organizational skills.
• Ability to follow policies and procedures as set forth in the Employee Handbook or as deemed by management.
• Full-time availability.
• Ability to work independently and manage time effectively.
• Ability to apply a common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to report for work on time, follow directions, interact effectively with co-workers, understand, and follow rules and procedures and accept constructive criticism.

RESPONSIBILITIES: The File Clerk supports the Business Office by keeping all filing current. The essential functions include, but are not limited to:

• Daily filing of deal related and accounting related filing for seven dealerships in our consolidated business office.
• Labeling and updating paper files and related storage areas.
• Putting files, digital or paper, into their proper locations.
• Gathering and organizing files and documents in response to requests from authorized users.
• Track materials removed from files to ensure that borrowed files are returned.
• Perform general office duties such as data entry, operating office machines, copying, scanning, and sorting mail.
• May perform other duties as assigned by management and/or immediate supervisor.

Minimum Qualifications:

• High school diploma or G.E.D
• 1 year of general office experience in dealership setting
• Working knowledge of basic office equipment
• Experience using Microsoft office

PHYSICAL DEMANDS: Individual may be required to:

• Must be able to change from a stationary position to a moving position interchangeably throughout the day.
• Must be able to remain in a stationary position for long periods of time.
• Constantly operates computer and other office machinery frequently and throughout the day.
• Constantly positions self to maintain files in a file cabinet, throughout the day.
• Moves items (storage boxes, etc.) up to 50 pounds.