Front Office Admin Assistant in Eldridge, Iowa at LMT Defense

LMT Defense provides top tier products to the US Military, law enforcement and government agencies, in addition to international customers across the globe. Products include precision engineered modular rifle systems, grenade launchers, suppressors, and components. As it was in the very beginning, LMT’s mission is to exceed customers’ expectations of quality and value, and we have been doing so for over 40 years. LMT Defense needs your help as we continue to grow into the future. If you are looking for a position that is fast paced, with competitive benefits (PTO after 90 days of employment, flex savings account, employer 401(k) match), flexible work schedules, and climate-controlled facility; LMT Defense is the perfect company for you. Below are the preferred skills, duties, and responsibilities you will have performing as our Front Office Admin Assistant.

POSITION SUMMARY:

The Front Office Admin Assistant will perform administrative tasks and services to support effective and efficient operations of the organization. The Front Office Admin Assistant will be responsible for providing administrative support and ensuring the smooth day-to-day operations of the administrative side of the business. This role will serve as a secondary point of contact for the front office.

MINIMUM REQUIREMENTS:

Education

• Required: High School/GED diploma or vocational school equivalent
• Preferred: Associate’s degree in business or an equivalent field.
• Required: Minimum of two (2) years’ experience in an administrative role or related field.

Skills, Knowledge, Abilities

• Must be able to sign and abide by Company’s employee manual, confidentiality agreement and employment screenings.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Experience with Microsoft Office 365 applications (Word, Excel, PowerPoint, Etc.).
• Ability to handle company sensitive documentation with discretion.
• Strong critical thinking skills with the ability to self-identify issues.
• Must be able to demonstrate the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Excellent interpersonal skills with the ability to build positive relationships, communicate effectively, and provide exceptional service to clients, visitors, and team members.

JOB RESPONSIBILITIES AND DUTIES:

• Responsible for promptly answering incoming calls by the third ring with professionalism and directing the call to the appropriate personnel.
• Act as a secondary point of contact for the Front Office by greeting and assisting with visitors, clients, and vendors in a professional and friendly manner.
• Assist with managing appointments and meeting room bookings.
• Perform general administrative duties such as filing, scanning, organizing, data entry, and document preparation for departments across the organization, as assigned.
• Handle incoming and outgoing mail, packages, and deliveries as assigned.
• Assist with maintaining inventory of office, safety cabinet, and breakroom supplies; report to designated staff.
• Assist with scanning, filing, and organizing daily incoming documents such as packing slips, receiving paperwork, and inspection reports.
• Develop and maintain continuous improvement processes for departmental organization.
• Maintain and manage accurate records and ensure confidentiality of company sensitive documentation across the organization.
• Act as a secondary company representative at events such as networking, community outings, and career fairs as assigned when primary personnel are unavailable.
• Digitalize and organize sensitive company documents across the organization.
• Provides clerical support to the HR department as needed.
• Performs other duties as assigned.

BENEFITS:

• PTO after 90 days of employment
• Bonus Time Off for good attendance
• Medical, Dental, and Vision
• Health Savings Account (HRA)
• Flex Savings Account (FSA)
• Employee Assistance Program (EAP)
• 401(k) Account + employer matching
• And so much more!

*LMT Defense is an Equal Opportunity and Affirmative Action Employer

LMT Defense is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

*Drug-Free Workplace

In accordance with policies and applicable state laws, LMT Defense provides for a drug-free workplace. Therefore, all applicants seeking employment with LMT will be subject to drug testing as a condition of employment.