Assistant Property Manager in Irvine, California at Cabot Properties

Company Overview

Cabot Properties is a leading international private equity real estate investment firm specializing in logistics and industrial properties. With a strategic focus on high-growth, global gateway markets, we invest in, develop, and operate modern distribution facilities that power global commerce.

For 40 years, we have delivered value on behalf of our institutional investors through disciplined investment strategies and deep expertise. Our global footprint spans the United States, United Kingdom, Western Europe, and Australia, and Japan, where we have built a strong reputation as a trusted partner in the logistics real estate sector.

To date, Cabot has invested over $18 billion in logistics real estate, managing a portfolio of more than 1,750 properties encompassing 245 million square feet and serving over 4,300 tenants. Our scale, experience, and commitment to operational excellence position us as a long-term industry leader in one of the most dynamic segments of commercial real estate.

Job Summary

The Assistant Property Manager provides first-class property management services and assists the Property Manager in overseeing an industrial portfolio. Day-to-day responsibilities include, but are not limited to, assisting with building operations, enhancing tenant relations, and customer service. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, the ability to maintain a realistic balance among multiple priorities, collaborate well with other team members and demonstrate strong work ethic and fiduciary obligations.

Key Responsibilities

• Provide daily assistance and support to Property Manager in management of portfolio or building.
• Property scheduling and communication with tenants and vendors.
• Work with the Property Manager to resolve building issues.
• Work closely with and supervise vendors to ensure compliance with service contracts.
• Recommend and/or authorize vendor contracts as appropriate.
• Conduct routine property inspections to prevent/identify problems and exposures.
• General understanding of lease documents, operations and procedures manuals.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Work with Property Manager on move-ins/move-outs and verify insurance.
• Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assist Property Manager in lock-outs as necessary.
• Review and ensure the accurate coding of invoices for payment.
• Assist the Property Manager in the preparation of the monthly reporting package/financial reports.
• Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Assist the Property Manager as appropriate in coordinating electricity procurement and real estate tax review processes for properties.
• Work with the Property Manager to facilitate property management, accounting, leasing, investor relations, marketing and construction needs.

Qualifications & Experience

• Bachelor’s Degree preferred, high school diploma required.
• 5 years of experience in real estate, property and project management/operations.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Outlook, Excel, Word.
• Self-motivation, determination and initiative in a team environment.
• Demonstrate high attention to detail.
• Ability to multi-task effectively in a fast-paced work environment.
• Excellent customer service skills.
• Some accounting and financial knowledge and skills.
• Readily asks questions and seeks feedback.
• Experience with MRI, Avid, Sharepoint and CR Solutions software preferred.
• Ambition and desire to learn and grow a career in the property management industry.

Work Environment & Travel

• Hybrid work model based primarily in a professional office environment.
• Ability to remain in a stationary position (e.g., seated at a desk) for extended periods.
• Frequent use of computers and digital communication platforms.
• Regular local travel required for property inspections, tenant meetings, and vendor management.
• Reasonable accommodations will be provided in accordance with applicable laws to support individuals with disabilities.

Equal Opportunity Statement

Cabot Properties is an equal opportunity employer committed to creating an inclusive and respectful workplace for all. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, pregnancy, marital or civil partnership status, veteran status, or any other characteristic protected by applicable laws. We believe that diversity, equity, and inclusion are essential to our success, and we strive to foster a culture where every team member feels valued, respected, and empowered to contribute fully.