Human Resources Coordinator in St. Thomas at Harborside Corporation

Position Summary

The Human Resources Coordinator provides comprehensive support for the daily operations of the Human Resources Department. This position is responsible for coordinating recruitment activities, onboarding, employee records, benefits administration, time and attendance management, payroll support, compliance, and HR reporting. The HR Coordinator serves as a primary point of contact for employees and managers while ensuring all HR processes are completed accurately, efficiently, and in compliance with company policies and employment laws.

• Coordinate the full-cycle recruitment process, including posting job vacancies, reviewing applications, scheduling interviews, and communicating with candidates.
• Prepare letters, employment agreements, and new hire documentation.
• Assist/Conduct new hire orientation and onboarding.
• Ensure all pre-employment requirements are completed, including background checks and employment eligibility documentation.
• Maintain applicant tracking records and recruitment files.

• Maintain accurate and confidential personnel files.
• Process employee status changes, promotions, transfers, salary adjustments, and terminations.
• Prepare HR correspondence, employment verification letters, and other employment-related documentation Performing reference checks

Payroll & Timekeeping Administration

• Ensure compliance with federal, state, and local employment laws.
• Maintain I-9 records and employment verification documentation.
• Assist with audits and HR compliance reporting.
• Monitor requires certifications, licenses, and mandatory training.
• Maintain confidentiality of all employee records and HR information.

• Maintain employee information within ADP and other HR information systems.
• Generate HR reports for management.
• Monitor data accuracy within HR systems.
• Assist with system updates and HR process improvements.
• Maintain electronic employee records.

• Answer employee questions and direct inquiries appropriately.
• Coordinate HR meetings, orientations, and training sessions.
• Assist with special HR projects.
• Maintain office supplies and HR forms.
• Perform additional duties as assigned Supporting the copy and communication needs of other departments as dictated by General Manager or Human Resources Manager
• Responsible for the overall organization of the HR, PR, and GM office including supplies.

Duties as Assigned

Preferred Qualifications

• Knowledge of human resources principles, practices, and employment laws.

• Proficiency in ADP Workforce Now, TimeClock Plus (TCP), Microsoft Office, and other HR technology systems.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.

• Ability to lift up to 25 pounds occasionally. Ability to operate standard office equipment, including computers, printers, and telephones