Front Office & Administrative Coordinator in Asheville, North Carolina at Friday Services

Position Title: Front Office & Administrative Coordinator

Job ID: 139021

Job Position: Front Office & Administrative Coordinator

Location: ASHEVILLE, NC 28803

Pay Rate: $20.00/hr

Shift: 1st

Description: Be the person who keeps our office running.
At Friday Workforce Solutions, we're looking for someone who enjoys helping people, staying organized, and keeping everything moving behind the scenes. You'll be the first person our candidates, clients, and visitors meet, creating a welcoming first impression while supporting our recruiting, accounting, and leadership teams with a variety of administrative responsibilities.
If you're someone who enjoys variety, loves checking things off a list, and takes pride in keeping an office running smoothly, we'd love to meet you.

About the Role
This position is the heartbeat of our office. You'll manage the front desk, provide exceptional customer service, support our recruiting team, and assist with administrative and operational projects across the company.
Each day is different. One moment you may be welcoming applicants, the next helping recruiters schedule interviews, assisting with onboarding paperwork, processing administrative reports, or supporting accounting and HR tasks.

What You'll Do
Front Office & Customer Experience
• Welcome candidates, clients, and visitors with professionalism and enthusiasm.
• Answer and direct incoming calls and emails.
• Maintain a clean, organized, and welcoming reception area.
• Serve as the first point of contact for office visitors.
Recruiting Support
• Schedule interviews and coordinate calendars.
• Process applications, resumes, and candidate documentation.
• Assist with onboarding paperwork, E-Verify, drug screening coordination, and new hire orientation.
• Support recruiters with administrative tasks throughout the hiring process.
Administrative & Operations Support
• Assist with accounting functions including posting payments, processing invoices, and supporting collections.
• Help administer employee benefit and HR programs, including 401(k), unemployment claims, WOTC reporting, and benefit eligibility communications.
• Support sales and leadership with reports, presentations, meeting preparation, and special projects.
• Coordinate company volunteer events and assist with internal employee engagement activities.
• Provide general administrative support to multiple departments as business needs evolve.

Who You Are
• You enjoy helping people and creating a welcoming experience.
• You thrive in an organized environment and enjoy juggling a variety of responsibilities.
• You're dependable, detail oriented, and comfortable handling confidential information.
• You enjoy supporting a team and take pride in making everyone around you more successful.

What You Bring
• High school diploma or GED required.
• Two or more years of experience in an administrative, office, customer service, or receptionist role.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office.
• Ability to learn new technology and software quickly.
• Professional phone etiquette and customer service skills.
Preferred
• Bilingual English/Spanish
• Experience in staffing, recruiting, HR, payroll, or accounting support

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