Executive Assistant I in Cambridge, Massachusetts at Cambridge Health Alliance

Location: CHA Cambridge Hospital
Category: Clerical and Administrative Support
Department: Dept of Medicine
Job Type: Full Time
Union Name: Non Union
Work Schedule: Day
Length Of Shift(s) In Hours: 8
Shift Details: Monday to Friday
Hours/Week: 40

The Executive Assistant I provides a variety of administrative functions to support the Chief of Medicine and Senior Director of the Department of Medicine. Ensures appropriate handling of confidential information and prioritizes all incoming correspondence and telephone calls to identify urgent matters. Coordinates all levels of detail regarding special events and functions as may be necessary for the Department of Medicine. Arranges appointments, conferences, and travel, and confirms scheduled meetings. Assists in analyzing key indicator data, benchmarking, and related measures. Demonstrated effective project management skills and experience. Strong written & verbal communication skills, with the ability to tailor message to individuals and audiences. Strong organizational skills with the ability to focus detailed concentrated effort on multiple projects and re-establish priorities as necessary. Initiative and ability to be self-directed, while thriving in a setting requiring collaboration and teamwork for maximal efficiency and effectiveness. Attention to detail that ensures appropriate & timely follow through on projects undertaken Ability to effectively respond to time sensitive issues and meet deadlines. Demonstrated ability to manage a busy office environment that requires teamwork, collaboration and flexibility within the context of a complex hospital system. Other duties as assigned.

Requirements: Associates degree plus prior administrative experience in a healthcare setting or Bachelor's degree preferred. Relevant experience may be substituted for a degree. Minimum 5 years’ experience as an administrative assistant is required. Ability to work independently and as part of a team. Ability to work well with diverse clients, peers and managers throughout CHA. Ability to take concise and comprehensive notes and to communicate clearly in written and oral communication. Excellent written, verbal, organizational and interpersonal skills.

Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.