Office Administrator 003 at Avail Staffing Company – Chesapeake, Virginia

Job Summary:

Avail Staffing is seeking a detail-oriented and proactive Office Administrator to support day-to-day operations and personnel administration. This role requires strong organizational skills, a high level of accuracy, and the ability to communicate effectively across departments. The Office Administrator will play a critical part in maintaining employee records, managing workforce data, and promoting workplace safety initiatives.

Key Responsibilities:

• Accurately enter employee timesheets into the company database and ensure timely submission.
• Generate timesheets for new hires and manage completion and filing of all onboarding documentation.
• Prepare orientation materials and coordinate onboarding logistics in collaboration with relevant departments.
• Maintain and update the daily manning roster to reflect real-time staffing levels.
• Complete and file Corrective/Disciplinary Action Forms (COS) in alignment with company policy.
• Monitor and track employee badge expiration dates, ensuring timely renewals and compliance.
• Organize and support company safety events to reinforce a culture of safety and regulatory compliance.
• Collaborate with internal departments to promptly address personnel needs and administrative support requests.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 2+ years of experience in office administration, HR support, or a related field.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with database systems.
• Excellent communication, time management, and interpersonal skills.
• Strong attention to detail and ability to handle confidential information with discretion.

**Pay will be determined at interview with the intention of direct hire after 90 days.