Office Manager - Aberdeen Office at CIRCLE SEAFOODS INC – ABERDEEN, Washington

Circle Seafoods is committed to sustainability and excellence in the seafood industry. Our mission is to deliver the freshest and most responsibly sourced salmon to our customers worldwide. We believe in fostering a collaborative and dynamic work environment where innovation and passion drive our success.

Circle Seafoods is seeking a dedicated Office Manager to join our Aberdeen-based construction team. This detail-oriented role requires strong organizational and communication skills, multitasking abilities, and a proactive problem-solving approach to manage daily office operations and support construction projects.

Responsibilities:

Serve as the primary point of contact for the Aberdeen office, managing phone calls, emails, and visitor reception with professionalism and efficiency.

Maintain organized and accurate filing systems, both physical and electronic, ensuring easy retrieval of information.

Manage office supplies and equipment, including ordering, inventory tracking, and ensuring proper functionality.

Coordinate office cleaning, maintenance and repairs, liaising with vendors and ensuring a safe and comfortable work environment.

Manage incoming and outgoing mail and packages.

Schedule and coordinate meetings, appointments, and travel arrangements.

Assist with onboarding new employees, including preparing paperwork and office setup.

Support human resources functions, such as maintaining employee records and assisting with recruitment efforts.

Ensure compliance with company policies and procedures, support insurance claim coordination and filing.

Assist with special projects and administrative tasks as needed to support the smooth operation of the office.

Maintain a high level of confidentiality regarding sensitive information.

Foster a positive and collaborative work environment.

Requirements:

High school diploma or equivalent; Associate's or Bachelor's degree in business administration or a related field preferred.

Minimum of 2-3 years of proven experience as an Office Manager or in a similar administrative role.

Proficiency in Google Suite (Word, Excel, Outlook, PowerPoint) and other relevant office software.

Excellent organizational, time management, and multitasking skills with the ability to prioritize tasks effectively.

Strong written and verbal communication skills, with a professional and courteous demeanor.

Exceptional attention to detail and accuracy.

Ability to work independently and as part of a team.

Problem-solving skills and a proactive approach to identifying and addressing issues.

Ability to maintain confidentiality and handle sensitive information with discretion.

Familiarity with basic bookkeeping principles is a plus.

Experience in the seafood industry is an advantage but not required.

Valid Drivers License

Physical Requirements:

The Office Manager role at Circle Seafoods in Aberdeen requires physical capability for day-to-day office operations, including occasionally lifting up to 25-30 pounds, prolonged sitting and standing, good dexterity, ability to walk up and down stairs, mobility within the office, visual and auditory acuity, and occasional reaching, bending, and stooping. The role can be occasionally stressful, requiring composure. Circle Seafoods provides reasonable accommodations for disabilities. This outlines the general physical demands and is not exhaustive.

Benefits:

Healthcare: Choice of employer sponsored healthcare plans

(95% employer contribution), access to dental and vision plans

Paid Time Off/Paid Holidays

Other: 401k plan & administration, HSA, supplemental mental healthcare etc.

Education: Professional on-the-job training and courses for career advancement

Circle Seafoods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other protected status.