Records Coordinator at Child & Family Service – Ewa Beach, Hawaii

Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development of children. CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty.

MISSION STATEMENT

Strengthening families and fostering the healthy development of children.

OUR VISION

Healthy, thriving individuals and families building strong, multicultural communities across generations.

OUR VALUES

HOPE values: Humility, Ownership, Perserverance, Engagement

We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 16 Paid Holidays in a Year (17 in an Election Year), Medical/Dental/Vision/RX plans, Out-out incentive, 401(k), flexible spending plans, & more.

Come join Child & Family Service and help us serve thousands in our communities!

SUMMARY OF DUTIES

As directed by the Clinical Supervisor, the Records Coordinator is responsible for the design, implementation and maintenance of electronic data management systems within the scope of the program. Makes recommendations to the Clinical Supervisor when analyzing data trends. Collects, complies, tabulates and prepares a variety of reports related to the program, ensuring the grant requirements for reporting are met with accuracy and within scheduled reporting deadlines. Utilizes statistical tools to assist the Clinic Director and other staff in the analysis of data and reports. Position involves a high degree of confidential information. Position may entail other duties as determined by the Clinical Supervisor.

EDUCATION AND TRAINING REQUIREMENTS

• High school, plus additional courses or training equal to 2 years of college, which requires knowledge of a specialized field or may lead to licensing (data processing, accounting, human services), or formalized apprenticeship program. For example, certified substance abuse counselor, bookkeeper, etc.
• Other (Specify): BA Preferred.

EXPERIENCE

• Over one year, up to and including two years.

SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Strong customer focus skills.
• Excellent oral, written, organizational & interpersonal skills.
• Ability to do needs assessment and makes recommendations.
• Analytical and problem-solving skills.
• Ability to work w/little supervision and use good judgment.
• Ability to perform calculations and basis statistics.
• Knowledge of databases and database administration to manage quality statistics and performance.
• Extensive background in Word, Excel and MS Access.

OTHER POSITION REQUIREMENTS

• This job requires a valid Hawaii driver's license and a clear driver's abstract and continued employment may be contingent on maintaining a clear driver’s abstract.
• This job requires a valid Hawaii driver's license, a clear driver's abstract, and willingness to travel in personal vehicle on an as-needed basis throughout the island.
• This job requires a valid Hawaii driver's license, a clear driver's abstract, and use of personal vehicle to transport participants, as needed, as well as a willingness to travel in personal vehicle on an as-needed basis throughout the island.
• This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions.
• Regular contact with subordinates, other departments, and persons and organizations outside the organization to supply or seek information and reports. Requires use of tact and discretion. May present data and reports at meeting.

At Child & Family Service, we are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence and termination.